Senior Office Specialist (Part Time)

Yamhill County, OR•Mcminnville, OR

56d

About The Position

Yamhill County has one regular part-time (21 hours/week) position for a Senior Office Specialist to work in the Family & Youth Division. Your duties in this role will include receptionist services, phones, OHP assister help, scheduling client appointments and group rooms, updating clinicians' schedules in the Electronic Health Record system, processing intakes, enrollments, and terminations, managing petty cash and special needs requests, taking meeting minutes, copying, ordering supplies, and relieving supervisors of administrative tasks such as gathering, analyzing, and preparing reports, processing subpoenas, with minimal direction, and other duties as assigned. Some evening and/or weekend work will be required. Bilingual in Spanish and English is preferred.

Requirements

One year of clerical or secretarial work experience.
Course work and training related to the position may substitute for up to six months of experience.
Any Satisfactory equivalent combination of experience and training which ensures the ability to perform the work will be considered.
Knowledge and experience with Microsoft Word, Outlook, and Excel are required.
Employees must be able to perform the essential functions of this classification with or without accommodation.
Must not be excluded from participation in federal health care programs (Medicaid, Medicare, and other federally funded programs that provide health benefits); and
Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).

Nice To Haves

Bilingual in Spanish and English is preferred.
Fluency in English and Spanish is strongly preferred but is not a requirement.
Do you have excellent customer service and problem-solving skills, the ability to multi-task, and are able to be flexible with an ability to learn procedures and computer applications quickly?
Are you self-directed, detail-oriented, and possess the ability to work in a team environment and interact with co-workers and the public in a courteous, professional manner and exhibit excellent communication skills?

Responsibilities

receptionist services
phones
OHP assister help
scheduling client appointments and group rooms
updating clinicians' schedules in the Electronic Health Record system
processing intakes, enrollments, and terminations
managing petty cash and special needs requests
taking meeting minutes
copying
ordering supplies
relieving supervisors of administrative tasks such as gathering, analyzing, and preparing reports, processing subpoenas, with minimal direction
other duties as assigned

Benefits

15 paid holidays per year.
19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
PERS (Public Employee Retirement System) - 100% employer funded contributions.
Full health benefit offerings with employee premiums starting as low as $70.18/month for PPA or $0/month for HMO during current plan year 2025-2026. Rates are based on 40 hours per week. P/T employees pay prorated rates based on hours.
Up to $750 and 40 hours of paid time annually for professional development/training.
Up to $200 annually toward required license and/or certification fees.
HRSA/NHSC approved site with many loan repayment opportunities available.
Qualifying employer for public service student loan forgiveness.
Most positions are eligible to accrue overtime.
Subject to the AFSCME Collective Bargaining Agreement (7/1/2023 - 6/30/2026).