Office Assistant Senior, Part-time

Macomb County Government•Mount Clemens, MI

2d•$21 - $27

About The Position

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy, and independent judgment.

Requirements

High school diploma or GED equivalent
One (1) year of office clerical work experience
Possession of a valid Michigan driver’s license, operable automobile and insurance

Nice To Haves

Associates degree or higher
Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Responsibilities

Determines eligibility for program funding in following policies and program directives.
Performs data entry for record-keeping, tracking, registration, inventory, and ordering.
Maintains inventory of perishable/non-perishable supplies and materials.
Updates and maintains computer records at the office, County, and State of Michigan level.
Processes invoices as accounts payable/receivable prepares and submits requests for payment of invoices, and posts payment entries.
Answers procedural questions regarding various departmental functions, duties, actions, procedures, schedules appointments, etc.
Assists customers in person, online, or over the telephone.
Receives (cashier), processes, and deposits payments/money for fees, fines, assessments, permits, and tax payments, prepares and makes daily bank deposits, etc.
Performs bookkeeping to balance accounts, request checks, make journal entries, maintain spreadsheets, etc.
Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors, and others.
Operates a variety of computer database software programs required for efficient operation of services.
Manages and accounts for petty cash operations.
Arranges Interpreter Services, coordinate scheduling, and process billing arrangements.
Enters payroll data, runs verification reports, and splits time to multiple funding sources.
Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments, and update account status.
Reviews forms, letters, and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
Maintains a variety of department, program, and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
Provides office administration and phone support to department staff, supervisors, managers, and department directors.
Schedules appointments, events, hearings, and or meetings for staff, consultants, attorneys, and others.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators, and adding machines.
Operates an automobile to perform assigned job functions.
Performs related duties as assigned.