Part-Time Office Assistant

BirdLife International • New York, NY

2d • $24 - $29 • Onsite

About The Position

We are looking for a friendly and organised Office Assistant to join the team at Friends of BirdLife and provide administrative support to the Office Manager at our small New York office.
How you will do this:
Preparing Receipts and Acknowledgements for donors
Visiting the mailbox and returning with the mail
Scanning documents and filing
Making bank deposits
Assisting with in-office and off-site programs
Entering donations into accounting software
Entering donations into CRM
Proofing external communications
Assisting with external mailings

Requirements

• Confident with data entry, word processing, and general administrative tasks (finance experience is a bonus).
• Organised, detail-focused, and able to manage multiple tasks and deadlines.
• Great people skills - friendly, diplomatic, and good at building relationships across all levels.
• Clear and professional communicator, both written and spoken.
• IT literate - comfortable with Microsoft Office, video conferencing tools, and online systems.
• A team player who can use their initiative, stay calm under changing conditions, and improve how things are done.
• Trustworthy with sensitive information and careful when handling data.

Nice To Haves

• finance experience

Responsibilities

• Preparing Receipts and Acknowledgements for donors
• Visiting the mailbox and returning with the mail
• Scanning documents and filing
• Making bank deposits
• Assisting with in-office and off-site programs
• Entering donations into accounting software
• Entering donations into CRM
• Proofing external communications
• Assisting with external mailings

Benefits

• Full access to LinkedIn Learning with access to more than 13,000 high-quality, on-demand courses.
• Employee Assistance Programme, including access to Health Assured online health portal (webinars, nutritional advice and financial wellbeing).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed