Senior Office Coordinator

Marsh McLennan•New York, NY

11d•$49,300 - $98,600•Hybrid

About The Position

Marsh Corporate is seeking a detail-oriented and organized Senior Office Coordinator to join their team in New York City. This hybrid role requires working three to four days per week in the office with a dynamic and high-performing team. The coordinator will manage financial, administrative, and logistical functions, including processing expense reports for the Board of Directors, executing vendor payments, preparing sourcing grids, tracking event budgets, and overseeing artwork management. The role also involves supporting special projects, managing team and event supplies, and preparing customs forms for international shipments to avoid delays.

Requirements

Associate’s degree or Bachelor’s degree
3+ years of relevant sourcing or procurement experience including requisition processing, and procurement workflow management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and appetite for adopting new technologies such as iProcurement, Cvent and AI tools
Strong organizational and time management skills, attention to detail and ability to communicate with stakeholders
Ability to work independently and as part of a team, demonstrating flexibility and adaptability

Nice To Haves

Strong problem-solving skills, with the ability to anticipate and address potential issues proactively
Exposure to monthly financial transaction reconciliation and understanding of journal entry process
Background in creating detailed reports on corporate jet activities

Responsibilities

Manage and process expense reports, including those for the Board of Directors, ensuring accuracy, compliance with company policies, and timely reimbursements.
Execute vendor payments efficiently through the iProcurement system, maintaining accurate records and ensuring adherence to Procurement policies.
Prepare detailed sourcing grids for meetings and events.
Track event budgets and coordinate logistics for meetings and special events.
Oversee artwork management, including inventory control, documentation, and timely updates.
Support special projects to ensure smooth and efficient operations.
Manage the team supplies and event supplies.
Pack event supply boxes and prepare detailed customs forms to avoid shipping delays.