Senior Office Administrator (Location - Menlo Park, CA onsite)

FICO•San Jose, CA

3d•Onsite

About The Position

As an Office Administrator you will be responsible for coordinating day-to-day office operations for FICO's Menlo Park, California office, ensuring a well-run, well-stocked, and welcoming environment for employees and visitors. In addition to owning facilities coordination, new-hire set-up, and event logistics, this person will provide general administrative support to Menlo Park-based senior leaders as capacity allows. The ideal candidate is highly organized, service-oriented, and comfortable balancing hands-on office coordination with ad hoc administrative requests in a fast-paced environment.

Requirements

Demonstrated experience coordinating office operations and administrative support in a corporate environment.
Strong organizational skills, with the ability to manage multiple competing priorities in a fast-paced, in-office environment.
Excellent verbal and written communication skills, with the ability to interact professionally with employees, visitors, vendors, and building management staff.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
A proactive, service-oriented approach, with the flexibility to shift between office-coordination duties and general administrative support tasks as priorities require.
Strong attention to detail and follow-through when coordinating logistics across multiple stakeholders, including facilities, catering, and HR/IT for new hires.
Discretion and sound judgment when supporting senior leaders, including comfort navigating a mixed role that spans facilities coordination and executive-adjacent support.

Responsibilities

Orders, stocks, and manages inventory of office supplies and equipment, proactively identifying needs to keep the Menlo Park office fully equipped and running smoothly.
Coordinates local new-hire set-up end-to-end, including ID badge issuance, work location and desk assignment, and ensuring a smooth first day on-site.
Prepares amenities and logistics for group meetings and events, including catering coordination, room set-up, and post-meeting clean-up.
In coordination with our larger facilities management team, serves as the primary point of contact with building management on facilities-related needs.
Provides general administrative support to Menlo Park-based senior leaders as capacity allows.
Acts as the go-to resource for day-to-day office operations questions from Menlo Park employees, fielding requests and escalating facilities or building-management issues as needed.