Senior Marketing Coordinator

HENSEL PHELPS•Irvine, CA

5h•Onsite

About The Position

As a key contributor to regional growth efforts, the Senior Marketing Coordinator plays a lead role in the development of strategic proposals, qualifications, and marketing materials. This position independently manages pursuits and provides critical support on larger efforts, contributing to strategy sessions, content development, and interview preparation. In addition to procurement support, the Senior Marketing Coordinator collaborates with marketing and communications team members on content creation, event coordination, and external-facing campaigns. This role blends creativity, strategic thinking, and organization in a collaborative, deadline-driven environment.

Requirements

Bachelor’s degree in marketing or related field of study.
2-4 years of architecture, engineering, and construction experience and/or a combination of education and experience
Highly organized and effective task management skills
Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with graphic design and layout capabilities
Microsoft Office Suite Competency (Word, PowerPoint, Excel, and Outlook)
Demonstrated editing and proofreading skills, in addition to writing experience with technical narratives
Strong accuracy and meticulous attention to detail
Ability to effectively communicate with senior management, supervisors, peers, and clients
Ability to manage multiple projects/deadlines and accommodate shifting priorities
Experience conducting research and applying analytical skills
Ability to work independently and as part of a team
General understanding of construction industry terminology and procedures
Proposal Development: Strong writing, editing, and formatting skills to produce persuasive, deadline-driven qualifications and proposal materials.
Organization & Time Management: Ability to manage multiple pursuits simultaneously while maintaining attention to detail and meeting deadlines.
Collaboration: Works well with pursuit teams, technical staff, and marketing colleagues to gather input and align messaging.
Communication: Clear and professional communicator capable of facilitating internal reviews, leading interviews prep, and translating technical input into compelling narratives.
Creativity & Initiative: Proactively seeks ways to enhance proposals, presentations, and marketing materials with fresh visuals, storytelling techniques, or digital tools.

Responsibilities

Lead and support the development of RFQs, RFPs, and interview presentations, which includes writing, editing, formatting, and organizing content in alignment with pursuit themes and client requirements.
Participate in pursuit strategy sessions to understand proposal goals, win themes, and client hot buttons.
Coordinate with project teams, estimators, and subject matter experts to gather technical input and translate it into clear, persuasive proposal content.
Facilitate proposal review processes and manage timelines to ensure timely delivery of high-quality submittals.
Organize and support interview rehearsals, including working with facilitators and presenters to ensure message alignment and visual consistency.
Contribute to proposal innovation through new visual tools, creative content formats, or digital enhancements.
Support the collection of jobsite data collections to maintain internal data system.
Maintain information management systems.
Analyze data of relevant industries and competitors.
Participate in market research.
Support content gathering by researching project details and coordinating with project teams.
Participate in storyboarding sessions and contribute ideas for content themes and structure.
Draft content such as project descriptions, staff bios, social media posts, and internal news stories.
Assist in preparing award entries and marketing collateral by formatting content, proofreading, and ensuring brand consistency.
Utilize AI tools to assist in generating draft language for review.
Research and stay informed on regional market trends, competitor activity, and client priorities to inform campaign development and pursuit strategy.
Contribute ideas during marketing and pursuit planning sessions by bringing forward relevant insights, benchmarking examples, or early-stage campaign concepts to support team goals.
Ensure consistent use of enterprise identity across materials and touchpoints.
Represent the firm professionally in external forums and committees.
Support internal communications efforts that spotlight employee achievements and regional milestones.
Support jobsite communication and recognition requests when needed.
Develop marketing materials including brochures, qualification packages, info sheets, and visual displays tailored to target audiences.
Perform project and jobsite photography, ensuring alignment with brand standards.
Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations.