Senior Marketing Coordinator

Universal Engineering Sciences•Irving, TX

41d

About The Position

The Senior Marketing Coordinator plays a key role in developing, editing, and producing high-quality proposals and qualifications materials in response to client requests (RFPs, RFQs, RFIs). In this mid-level role, you will own portions of proposal development, ensuring clarity, compliance, and brand consistency across all deliverables. Working closely with the business development, and technical teams, you'll help craft compelling narratives that reflect the firm's value proposition and technical expertise. This is an exciting opportunity for someone who thrives in a fast-paced environment, loves storytelling through proposals, and is detail-oriented with a creative edge. Your work will directly influence how clients perceive our capabilities and help us win! You'll work on high-impact projects that shape client relationships, be part of a collaborative and supportive team, and grow your career in a role that blends strategy, creativity, and precision. Ready to make your mark? Apply today and help us craft proposals that win!

Requirements

Bachelor's degree in Marketing, Communications, English, Journalism, Business, or a related field.
4+ years of experience in proposal writing or coordination within the A/E/C, environmental, engineering, or professional services industries.
Demonstrated ability to develop persuasive, technically accurate, and well-organized proposal content.
Proficiency with Adobe InDesign and Microsoft Office Suite; experience with Adobe Creative Cloud and CRM/proposal tracking systems is a plus.
Excellent attention to detail, time management, and communication skills.
Ability to work independently and collaboratively across remote and distributed teams.
Experience interpreting and responding to public and private sector procurement documents (RFPs, RFQs, RFIs).
Strong organization skills with the ability to manage multiple concurrent deadlines.

Responsibilities

Write, edit, and format proposal content including resumes, project descriptions, cover letters, and executive summaries, ensuring clarity, compliance, and alignment with client expectations and brand standards.
Collaborate with technical teams, project managers, and business development professionals to translate complex information into compelling proposal content for a variety of audiences.
Contribute to proposal strategy discussions, including win themes, key messages, and content organization.
Review RFP/RFQ requirements and assist with compliance checklists, response outlines, and production schedules.
Support the development and maintenance of reusable content, templates, graphics, and boilerplate language to streamline future proposal efforts.
Coordinate smaller or less complex proposals independently or manage proposal sections under the guidance of a Proposal Manager.
Assist in proposal kickoff meetings, color team reviews, and post-submission debriefs.
Help train and mentor junior proposal or marketing staff, reviewing their work and providing feedback as needed.
Support CRM updates, proposal tracking, and metrics reporting related to pursuits and submission outcomes.
Contribute to continuous improvement efforts in proposal process, quality standards, and content management.
In this role, you'll leverage your expertise in Adobe InDesign to design and deliver visually compelling proposals that support strategic pursuits and help win new business.