Philadelphia Port Team - Senior Manager - Vehicle Inventory Control

Glovis • Philadelphia, PA

13d • Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

SummaryEnsures timely and accurate billing of all services provided by port operations. Validates and distributes accrals and performs billing of services provided by customers. Conducts audit, troubleshooting, and data validation, and reconciliation by comparing internal/external database systems and data. Supports local PH port operation department with various administrative duties to assure the success of the Philadelphia port operation. Provides and shares information and reconciles data from various systems to coordinate with port operation.

Compensation $135,000 - $155,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Requirements

• Proficient with PC and advanced knowledge of Microsoft Excel
• Ability to create, read, comprehend and interpret documents, such as operating and maintenance instructions and procedure manuals
• Excellent written and verbal skills
• High analytical math skills
• Ability to communicate effectively before groups of customers or employees of organization
• Bachelors Required
• 8 - 12 years of direct experience in Finance, Accounting
• 5 years supervisory experience
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing

Nice To Haves

• Various specialty software and servers such as AS400, iVELES, ITMS, SAP, GQMS, GPPM, WebDCS, and Kia PUP System desired

Responsibilities

• Produce Weekly Incentive report based on labor efficiency by determining hours completed through established activity codes using customer-approved labor time standards, as well as collaborating with labor provider to ensure accuracy and continued improvement in reporting matrix.
• Perform Manual Billing for Port PH.
• Collaborate with South port PH, FINN, and Norfolk Southern operations to correctly capture billable services performed in order to fulfill billing and accrual reporting requirements as determined by Glovis HQ.
• Prepare Hyundai and Kia monthly statements to accurately capture debits and credits initiated by Port PH through the Hyundai and Kia WebDCS systems, including signed coversheet.
• Perform Hyundai and Kia storage accrual, billing, and invoice transmission.
• Provide billing summary to Glovis HQ for PH billing practices each month.
• Generate Supply and Fuel inventory spreadsheets, with signed coversheet.
• Approve ITMS other orders, Manual AP/AR.
• Validate Vessel Accrual and Purification reports.
• Carry out computer program operations, data validation, data entry and reconciliation by comparing different database systems.
• Handle complex inquiries from customers and coordinate activities with operations using computer programs such as IVELES, ITMS, SAP, EDOX, GCOMS, TMS, etc.
• Analyze statistics and compile accurate reports.
• Assist operation in obtaining data and/or information from products such as scanner and/or programs; provide reports and administrative support.
• Take ownership of customer issues and follow problems through to resolution.
• Provide support and guidance to Lucid Inventory, Vehicle Location Management System with driver tag/ inventory, Vessels, and POF Export.
• Lead vehicle inventory control audits.
• Other duties as assigned

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement
• 401(k) with Generous Matching
• Referral Bonuses
• Auto Allowance
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
• Discretionary Bonuses
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior