Senior Manager, Payroll and Equity

Disc Medicine•Massachusetts - Hybrid, MA

4d•$151,000 - $185,000•Hybrid

About The Position

Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires. Reporting to the Director, Finance Operations, the Senior Manager, Payroll and Equity will be responsible for the accurate, timely and compliant processing for all payroll and equity cycles, including semi-monthly payrolls, special/off-cycle payrolls, equity grants, RSU vesting, ESPP purchases and stock option exercises, as well as annual processes such as bonus payments and year-end reporting. This role requires excellence in operational execution and strong communication skills. The successful candidate has strong analytical and problem-solving skills, strong attention to detail, and is able to manage multiple workflows, partnering closely with HR, Finance, Legal, and external auditors and consultants.

Requirements

Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field
7-10+ years of hands-on multi-state payroll processing experience, ideally in high-growth environments
Experience processing payroll within ADP Workforce Now
2+ years of equity administration experience supporting stock option and RSU programs
Proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, data analysis, reconciliations, and reporting; strong working knowledge of Microsoft Office applications, including Word, PowerPoint, and Outlook
Excellent analytical, organizational, communication, and problem-solving skills, with strong attention to detail
Demonstrated ability to manage multiple concurrent deadlines with accuracy; strong sense of ownership, accountability and follow through
Demonstrated ability to handle highly confidential information with discretion and maintain the highest professional and ethical standards in a fast-paced, cross-functional environment.
Ability to work both independently and collaboratively in a high-growth, fast-paced environment
Experience managing complex tax scenarios
Experience supporting SOX, financial and compliance audits, and 401(k) plans

Nice To Haves

Experience with Shareworks and NetSuite.
Experience in the biotechnology, pharmaceutical, or life sciences industry.
Certified Payroll Professional (CPP) and/or Certified Equity Professional (CEP) designation.

Responsibilities

Process and validate semi-monthly payrolls in ADP Workforce Now, ensuring accuracy, timeliness and SOX-compliant documentation
Support payroll processing related to equity compensation including RSU vesting, option exercises, and employee stock purchase plan (ESPP) transactions
Collaborate with HR to ensure the smooth execution of onboarding, offboarding and overall maintenance of employee compensation
Maintain payroll system accuracy, including earnings codes, deductions, tax configurations, and pay rules
Partner with ADP and other service providers to ensure accurate year-end processing and W-2 reporting; 401(k), payroll tax, and other payroll-related audits and compliance activities
Manage 401k uploads
Ensure compliance with federal, state and local laws and regulations as well as company policies and procedures. Review payroll and tax changes and provide recommendations to management to ensure company compliance
Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts
Perform monthly payroll reconciliations, payroll journal entries, bonus accruals and resolve any payroll discrepancies in a timely manner
Generate and analyze payroll reports using ADP Workforce Now to support Finance, HR, and audit requirements
Process Concur expense report
Provide clear, prompt, professional and accurate communication to employees regarding payroll and equity questions
Manage day-to-day responsibilities in the Shareworks equity system
Manage and review automatic feeds from ADP to Shareworks for demographic and tax information updates
Oversee and process quarterly RSU vesting
Monitor for employee elected changes to ESPP program to be recorded in payroll
Upload new stock grants on a monthly basis
Oversee semi-annual ESPP open enrollment window as well as ESPP purchases
Prepare annual Form 3921/3922 submissions
Support accounting with various reporting needs as required
Prepare documentation in accordance with Company’s internal SOX controls as well as support requests related to both internal and external audit testing around stock compensation activity