Sr. Manager Real Estate Portfolio Management

Ogletree Deakins•Washington, DC

42d

About The Position

Ogletree Deakins is seeking a Senior Manager of Real Estate Portfolio Management to join its expanding department. Reporting to the Director of Real Estate Portfolio Management, this role manages daily operations involving lease administration, budgets and forecasting, accounting, the general ledger, and vendor and landlord inquiries, while supporting business leaders in real estate, project management, and finance. The Senior Manager is expected to take ownership, make high-level decisions, work with urgency and attention to detail, and develop, implement, and refine effective processes and practices. The role leads and develops Real Estate Portfolio Management staff, including Senior Project Coordinators, a Project Coordinator, a Senior Accountant, and a Specialist, who report directly to the Senior Manager. The position oversees the firm’s real estate portfolio and projects, including lease actions, construction budgets, capital requests, project schedules and costs, lease administration systems, reporting, and departmental financial health. Candidates based near the firm’s Greenville, South Carolina headquarters are preferred, but candidates in other locations will also be considered.

Requirements

Four-year degree and at least 6 years of management experience in a legal or professional services environment, or a combination of experience and education.
Experience managing, coaching, training, and directing others.
Excellent oral and written communication skills.
Proficiency in Microsoft applications, including Word, Excel, PowerPoint, and Outlook, as well as document management, expense, and billing systems.
Strong leadership and a proven ability to manage employees effectively.
Ability to communicate professionally at all levels of the firm.
Excellent organizational and presentation skills.
Ability to take initiative and facilitate solutions to business problems using sound judgment and a strong sense of effectiveness.
Analytical ability to research data and work with staff and vendors at all levels to clarify and establish direction on non-routine matters.
Problem-solving skills, including the ability to use available information to reach sound conclusions.
Interpersonal skills to interact successfully and professionally at all levels of the firm.
Commitment to providing a high level of service and aligning departmental functions with the firm’s goals.
Proven ability to build and develop strong, trusting relationships.
Self-confidence, flexibility, openness to feedback, and a collaborative approach.

Nice To Haves

PMP Certification is desired.

Responsibilities

Direct and manage the daily workflow, responsibilities, and relationships of Real Estate Portfolio Management staff; mentor, advise, train, and direct departmental activities.
Establish standards and policies for lease action evaluation and execution, financial terms, site selection where applicable, office relocations, invoice payment processing, and vendor management.
Review lease terms, pending lease items, rentable square footage per attorney, occupancy, vacancies, and lease options; report items requiring immediate attention to the Director of Real Estate Portfolio Management.
Prepare and maintain construction budgets for new offices, renovations, additions, and other real estate projects.
Prepare for and direct on-site construction design and page-turn meetings for firm projects.
Maintain detailed knowledge of construction projects and provide coverage for Senior Project Coordinators as needed, including progress visits, emergency decisions, and construction-related matters.
Prepare and request capital projects; gather capital requests from Office Administrators, submit requests for approval, and track project completion and budget variances.
Reconcile tenant improvement funds for ongoing construction projects monthly and request funds as appropriate.
Ensure the firm’s core values are communicated and administered in departmental projects.
Monitor the department’s budget monthly, analyze variances, and maintain its fiscal health.
Monitor project budgets against actual costs, analyze and make adjustments to keep projects within budget, and update budgets for change orders, contracts, and other changes.
Manage critical lease execution dates according to lease parameters and support lease negotiation activities as required.
Develop and maintain a project pipeline and manage all aspects of portfolio projects within budget and schedule, highlighting key indicators.
Provide cost reporting and manage property project details and schedules for relocations and new offices, including rent, tenant improvements, furniture, cabling, security, and moving.
Administer BNA Software, including setup of companies, locations, and asset types and regular maintenance, and ensure system integrity for the PC and International LLP.
Create, maintain, optimize, and organize lease portfolio administration policies and practices.
Prepare audit reports as needed concerning assets, depreciation, and rent amortization schedules.
Improve operational systems, processes, and policies, including management reporting, information flow and management, business processes, and organizational planning.
Communicate with staff and support their training and development in lease administration, invoice processing, and budgeting and forecasting.
Coordinate personnel and resources to support effective project implementation workflows.
Approve departmental timesheets, expense reports, and credit card payments.
Complete yearly staff evaluations.
Coordinate and oversee special projects as needed.