Senior Manager, Medical Affairs Operations

Summit Therapeutics•Palo Alto, CA

5d•$148,000 - $174,000

About The Position

Summit Therapeutics Inc. is a biopharmaceutical oncology company with a mission focused on improving quality of life, increasing potential duration of life, and resolving serious unmet medical needs. At Summit, we believe in building a team of world class professionals who are passionate about this mission, and it is our people who drive this mission to reality. Summit’s core values include integrity, passion for excellence, purposeful urgency, collaboration, and our commitment to people. Our employees are truly the heart and soul of our culture, and they are invaluable in shaping our journey toward excellence. Summit’s team is inspired to touch and help change lives through Summit’s clinical studies in the field of oncology. Summit has multiple global Phase 3 clinical studies, including: Non-small Cell Lung Cancer (NSCLC) HARMONi: Phase 3 clinical study which was intended to evaluate ivonescimab combined with chemotherapy compared to placebo plus chemotherapy in patients with EGFR-mutated, locally advanced or metastatic non-squamous NSCLC who were previously treated with a 3rd generation EGFR TKI. HARMONi-3: Phase 3 clinical study which is intended to evaluate ivonescimab combined with chemotherapy compared to pembrolizumab combined with chemotherapy in patients with first-line metastatic NSCLC. HARMONi-7: Phase 3 clinical study which is intended to evaluate ivonescimab monotherapy compared to pembrolizumab monotherapy in patients with first-line metastatic NSCLC. Colorectal Cancer (CRC) HARMONi-GI3: Phase 3 clinical study intended to evaluate ivonescimab in combination with chemotherapy compared with bevacizumab plus chemotherapy. Ivonescimab is an investigational therapy not presently approved by any regulatory authority other than China’s National Medical Products Administration (NMPA). Summit is headquartered in Miami, Florida, and has additional offices in California, New Jersey, the UK, and Ireland. Overview of Role: The Senior Manager, Medical Affairs Operations is responsible for the operational planning, execution, and oversight of Medical Affairs congress sponsorship activities. This role serves as the primary operational lead for national, regional, and international congress engagements, ensuring gathering of congress sponsorships needs, timely execution of sponsorship agreements, vendor management, budgeting, compliance requirements, and onsite logistics. The position collaborates closely with Medical Affairs teams, Compliance, Legal, Finance, and external partners to support scientific exchange and stakeholder engagement at key medical meetings. The role focuses on operational excellence, process consistency, and compliance while supporting the successful execution of congress-related activities.

Requirements

Bachelor's degree in Life Sciences, Healthcare, Business, or related field.
Minimum of 3 years of experience in pharmaceutical, biotech, medical affairs, congress operations, meeting planning, or related operational roles.
Demonstrated experience managing medical congress sponsorships, exhibits, scientific meetings, or healthcare professional engagement programs.
Strong understanding of healthcare compliance requirements, FMV principles, Sunshine Act reporting, and vendor contracting processes.
Experience managing budgets, purchase orders, contracts, and vendor relationships.
Strong project management and organizational skills with the ability to manage multiple concurrent congress activities.
Excellent communication and stakeholder management skills.

Nice To Haves

Experience in oncology and launch-stage organizations preferred.
Familiarity with medical affairs congress planning processes, grants, sponsorships, and exhibit management.
Proficiency with project management, budgeting, and congress management tools.

Responsibilities

Lead operational planning and execution of Medical Affairs congress sponsorship activities for national, regional, and international medical and scientific meetings.
Manage Medical Affairs sponsorship applications, agreements, congress organizer documentation, and vendor coordination related to medical congress participation.
Coordinate review and execution of Medical Affairs congress-related Statements of Work (SOWs), budgets, purchase orders, and invoices.
Partner with Compliance, Legal, and Finance to ensure Medical Affairs congress activities, sponsorships, grants, and external payments meet company policies, fair market value requirements, and applicable regulations.
Maintain accurate documentation and tracking systems for Medical Affairs congress sponsorships, medical grants, medical booth activities, scientific exchange programs, and associated expenditures.
Serve as the Medical Affairs operational contact for congress organizers, vendors, exhibit partners, meeting planners, and logistics partners involved in medical congress activities.
Coordinate congress timelines and deliverables with Medical Affairs, Publications, Medical Communications, Field Medical, and Scientific Affairs stakeholders.
Support operational execution of medical booths, scientific exchange activities, medical education programs, advisory boards, investigator meetings, and other Medical Affairs congress programs.
Develop and maintain Medical Affairs congress operational calendars, project plans, budgets, and status reports.
Track operational metrics, budget utilization, congress deliverables, and compliance documentation for Medical Affairs leadership review.
Identify opportunities to improve Medical Affairs congress planning processes, vendor management practices, documentation standards, and operational efficiency.
Support audit readiness and compliance requirements related to Medical Affairs congress sponsorships, grants, scientific exchange activities, and related documentation.
Monitor medical congress trends, evolving congress regulations, and Medical Affairs operational best practices to support compliant execution.