Senior Manager, Material Planning

LA28•Los Angeles, CA

1d•Onsite

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. Sr Manager, Material Planning: The Logistics department is responsible for effectively and efficiently providing materials management and logistics support to all LA28 functions. The Senior Manager, Material Planner will be responsible for ultimately assisting the Material Planning department in identifying, presenting, collating, quantifying, sourcing, tracking, management and maintaining all material requirements of all Furniture, Fixtures and Equipment (FF&E) for the upcoming Los Angeles 2028 Summer Olympics LA28 Olympic and Paralympic Games and related events. Reporting to the Head of Material Planning, the ideal candidate will possess strong analytical skills and a high level of service excellence.

Requirements

7+ years ' experience in end-to-end Material Planning
Previous Material Planning experience in a major event is strongly preferred - Olympic & Paralympic Games, Asian Games, Commonwealth Games, European Games or FIFA FWC will receive strong consideration
Proven experience managing teams and leading cross-functional operational initiatives in complex, large-scale environments.
Demonstrated ability to influence senior stakeholders and drive strategic operational decisions.
Experience developing scalable planning processes, operational frameworks, and continuous improvement initiatives.
Strong leadership, mentoring, and organizational change management capabilities.
Managing complex projects, multi-tasking, and prioritization of tasks and deliverables
Excellent analytical skills: ability to make decisions both independently and within a team environment
Strong technical skills including MS Office (Word, Excel, PowerPoint, Outlook)
A team player with a strong service focus and a desire to go the extra mile
Demonstrate ability in upward / downward communication
Competence to present and clearly communicate to audiences in a multitude of public / private settings, as required
Willing to work on complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and problem-solving skills
Experience working in a multi-cultural, multi-national environment
High attention to detail
Confident self-starter – a bility to make quick decisions, gathering input from key stakeholders and advancing the ball forward with pace
Collaborative and flexible approach – a bility to roll with the transitional nature of the organization as it grows and establishes itself in the coming years
Influencing skills – ability to distill information and drive understanding and buy in across multiple stakeholders and executives
Team player – ability to scale up and down and drive both Logistics and flawless execution
Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or related field required.

Nice To Haves

Master’s degree or relevant professional certifications (APICS/CPIM/CSCP, PMP, Lean Six Sigma) preferred

Responsibilities

Supervise a team of Material Planners
Lead, mentor, and develop a team of material planners, fostering a high-performance, collaborative, and solutions -oriented environment.
Prioritize workload across projects, establish performance expectations, and support professional growth through coaching, training, and succession planning.
Drive accountability, continuous improvement, and cross-functional alignment to ensure operational readiness and execution excellence.
Assist with oversight of the Logistics Material Planning sub-function
Develop and implement long-term material planning strategies aligned with organizational objectives , operational milestones, and large-scale event delivery timelines.
Establish and optimize material planning processes, governance standards, KPIs, and risk mitigation strategies across multiple projects or functional areas.
Direct Material Planning managers and coordinate their work with LA28 Functional Areas to identify FF&E requirements for all competition and non-competition venues across the Games footprint .
Oversee material planning activities across multiple venues, programs, or operational workstreams simultaneously, ensuring consistency and alignment.
Serve as a key escalation point for cross-functional stakeholders.
Assist with the creation of a FFE material catalog of items that will be purchased for both the Olympic and Paralympic Games
Help build and maintain a material inventory database - including part numbers, descriptions, commodity codes and other specifications - for all items that will be sourced for LA28
In collaboration with Technology, assist with the implementation of the FFE data gathering system called SAM (Service Allocation Matrix)
Aid in the creation of training materials (user guides, presentations) and educate functional areas in the use of the FFE gathering systems
Ensure the material catalog with product specifications are loaded into the FFE system
Support budget forecasting, inventory optimization, cost-control initiatives, and procurement planning to ensure efficient resource utilization.
Drive data-driven decision-making through advanced reporting, forecasting analysis, inventory trend evaluation, and operational performance metrics.
Assist in the refinement and optimization of FFE allocation needs across the organization being fiscally responsible with LA28 funds
Participate in the development of the FF&E procurement schedule, complying guaranteeing that all timelines are met, and working to identify any issues affecting the schedule
Assist in sourcing all FF&E ensuring procurement procedures are fulfilled properly; also assist in the purchase request submissions if needed
Support and implement the Change Management Process for FFE allocation and resolve problems related to the orders of FF&E
Assist with monitoring shipping and ground transportation schedules for purchased FF&E from suppliers to point of delivery
Support the development of Rate Card specific FFE items
Assist in drafting procedures for accepting, fulfilment, delivery, placement and recovery of rate card FFE orders
Work with Procurement and vendors to identify special LA28 requirements to assure the highest level of service ( i.e. bar coding, special packing and labeling, security requirements)
Establish working relationships with personnel from major suppliers in order to maximize efficiency in the ordering, tracking and delivery of FFE
In collaboration with the other Logistics work streams, assist in coordinating and receiving shipments in and out of the warehouse working on the ground if Operations
Monitor, track venue / commodity specific and inventory levels to ensure the needs of all functions will be met during tournament time
Assist in the coordination of all move orders ( i.e. from warehouses to venues, venue-to- venue and venue to warehouse .)
Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
Oversee the on-venue procurement of assets through P-Cards
Work closely with Functional Areas delivering high quality customer service and problem resolution if needed
Participate in the Logistics Coordination Center ensuring high level of support for material planning processes during tournament time
Work closely with financial departments to fulfill properly any audit requests for the procured FF&E if needed
Participate in the dissolution of LA28’s assets project if required ensuring purchase procedures are closed properly and dissolution plans fulfilled