Senior Manager, Congress Strategy and Project Management

Nuvation Bio•Remote - Any State US, NY

5d•Onsite

About The Position

Nuvation Bio is a biopharmaceutical company tackling some of the greatest unmet needs in oncology by developing differentiated and novel therapeutic candidates. Our vision is to significantly change the practice of oncology by developing medicines that provide truly meaningful improvements in quality of life and survival for people with cancer. The Senior Manager, Congress Strategy and Operations will be responsible for the day-to-day execution of key tactics related to US and global congress planning and operations for the medical affairs team. This includes leading the successful end-to-end planning, management, coordination, and execution of top-tier congress events and medical booths. This role is responsible for delivering innovative oversight for congress activities, ensuring alignment with business objectives, cross-functional partners, compliance standards, and budget expectations. Additionally, this individual will be responsible for medical team operations, including driving medical affairs team meetings agendas and notes, SharePoint management, and Alliance management meetings. Additional responsibilities will be identified based on team and business needs. This individual will be a highly motivated, collaborative, and innovative self-starter who thrives in a fast-paced environment, builds strong cross-functional relationships, and brings a winning mindset to every initiative. The ideal candidate will possess outstanding communication and project management skills, along with strong operations and logistics management capabilities, advanced financial planning and budget management acumen, proven vendor management experience, and a successful track record in planning and executing congress activities.

Requirements

Bachelor’s degree in a related discipline with 5+ years in biotech and/or pharma in congress planning, operations, strategy, or logistics is required
Previous oncology experience required
Oncology medical affairs/ medical operations experience desired
Strong project management skills, attention to detail, and sense of urgency
Familiarity with Veeva systems and medical/legal/regulatory (MLR) required
Be a team player, work collaboratively with cross-functional partners towards common goals
Must be decisive, exercise good judgment in decisions, organized, and with the ability to prioritize a large workload in a fast-paced environment
Ability to work independently with strong sense of accountability and the ability to execute multiple projects at once
Ability to travel to Nuvation Bio Headquarters and US / Global congresses as appropriate (~25%)
A commensurate combination of education and experience may be considered

Nice To Haves

Problem-Solver - As an action-oriented self-starter, you’re eager to apply your expertise in diagnosing inefficiencies, determining root causes, and recommending solutions to complex challenges.
Personable - You establish and nurture highly effective relationships with colleagues and key stakeholders that support and advance project goals and objectives.
Credible - Thorough understanding of clinical methodologies and providing sound analytical support, you quickly establish credibility as a reliable resource.
Emotional intelligence, curiosity, and a knack to figure out a way to build something better
Communication - Effectively listens, conveys, and receives ideas. Maintains a consistent flow of information. A strong presenter and effective communicator with the ability to influence stakeholders.
Accountability - Acts with a clear sense of ownership - whether the task is in their role description. Holds yourself and others accountable to execute all tasks at hand through seen and unforeseen circumstances with high quality and integrity.
Adaptability - Can manage in an environment of ambiguity. Embraces the change of a new system, process, technology, or idea in the organization. You could reassess priorities, alter goals and take risks.

Responsibilities

Lead congress planning lifecycle: plan, coordinate, manage, and deliver events on time, within budget, and to high level of excellence for medical affairs
Align with cross-functional partners to define congress strategy and coordination of activities
Develop tactical plans and execute logistics for all medical activities at congresses, including medical booths, meeting spaces, team dinners, sponsorships, advertisements, and any other activities that may arise at these meetings
Lead with an enterprise mindset, identify educational opportunities for medical affairs at global congresses that align with the medical strategy
In collaboration with Medical Strategy, execute project management logistics for global Alliance Medical meetings; coordinate schedules with Alliance partners, create agendas, capture meeting notes and identification items
Budget ownership and accountability; process SOWs, PO creation, ensure invoice accuracy, alignment with budget, chargebacks for congress activities
Manage multiple vendors to ensure end-to-end execution of all medical activities at congresses
Manage Veeva MLR submission relating to booth builds and content, working with Medical Content point and vendors to create booth materials, highlight pipeline and disease state education
Manage medical affairs team meeting agendas, scheduling, and meeting notes
Maintain a high level of professionalism and foster positive working relationships while managing condensed timelines and multiple projects at once