Senior Management (or Management Analyst)

City of Coronado, California•Coronado, CA

2d•Onsite

About The Position

The City of Coronado's Department of Public Services and Engineering (PSE) is seeking an experienced and versatile professional to join its Administration and Contract Support Division. This full-time position may be filled at either the Management Analyst or Senior Management Analyst level, depending on the candidate’s experience and qualifications. The Administration and Contract Support Division serves as the analytical and operational backbone of PSE, providing procurement, contracting, and administrative support to departmental divisions and other City departments. In this role, the Analyst will lead advanced analytical work across a broad portfolio, including capital improvement program (CIP) development and management, acquisition strategy, and procurement. The portfolio may also include support for environmental services, grant writing and administration, rate studies, project management, budgeting, special revenue administration, and quality assurance. The position includes direct supervision of staff and programs. Reporting to the PSE Administration Manager, the Analyst will serve as a key member of the procurement team, with primary responsibilities related to the capital improvement program. Duties include serving as a main point of contact for employees, executives, contractors, consultants, the public, and Commission and Committee members; issuing formal solicitations; reviewing bids and proposals for responsiveness; assisting in the development and implementation of procurement policies and strategies; providing technical procurement guidance and training; identifying and implementing process improvements; and supporting review and approval of project accounting.

Requirements

Five or more years of progressively responsible experience in procurement, contracts, capital project delivery, engineering administration, or public works.
Direct experience supporting CIP projects and conducting public agency competitive solicitations (RFQs, RFPs, RFBs, contractor prequalification, etc.).
Demonstrated ability to manage complex projects and competing priorities.
Strong critical thinking skills, with the ability to work both independently and collaboratively.
Extensive knowledge of the Public Contract Code and other relevant procurement requirements.
A strong work ethic, high productivity, and a commitment to excellent customer service.
Knowledge of CIP project phases, contracting regulations, and industry standards.
Proficiency with ERP systems (such as Tyler Munis), contract management software, and reporting/data analysis tools.
Proven leadership skills.
Management Analyst: Professional level experience performing general administrative staff work with operational or developmental emphasis.
Management Analyst: Completion of college level coursework leading to completion of a major in public administration, business administration, operations research or a closely related field.
Management Analyst: At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado.
Senior Management Analyst: At least five (5) years of increasingly responsible professional-level program administration or analytical experience.
Senior Management Analyst: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration or a related field.
Possession of a valid Class C California Driver's License with a safe driving record.

Nice To Haves

Professional procurement certification (CPCM, CPPO, etc.) is highly desirable.
Five (5) years of supervisory experience.
Knowledge of California regulatory requirements pertaining to public works projects.
Experience handling diverse types of contracts across multiple professional fields and vendors, preferably with a governmental entity or municipality.
Knowledgeable about CIP budget accounts and generally accepted accounting practices, knowledge of Public Contract Code, including the California Uniform Public Construction Cost Accounting Act (CUPCCAA) and procurement best practices.
Procurement certification (CSCP, CPPM or similar) highly desired.

Responsibilities

Lead advanced analytical work across a broad portfolio, including capital improvement program (CIP) development and management, acquisition strategy, and procurement.
Support environmental services, grant writing and administration, rate studies, project management, budgeting, special revenue administration, and quality assurance.
Direct supervision of staff and programs.
Serve as a key member of the procurement team, with primary responsibilities related to the capital improvement program.
Serve as a main point of contact for employees, executives, contractors, consultants, the public, and Commission and Committee members.
Issue formal solicitations.
Review bids and proposals for responsiveness.
Assist in the development and implementation of procurement policies and strategies.
Provide technical procurement guidance and training.
Identify and implement process improvements.
Support review and approval of project accounting.

Benefits

A rich benefits package contributes to the total compensation value.
A monthly cafeteria allotment of $2,168
Voluntary retirement savings/deferred compensation
Tuition reimbursement
Group term life
Short-term and long-term disability coverage
An employee assistance program
Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013: Members is 3% at 60. The current employee contribution rate is 9.5%.
Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013: 2% at 62. The current employee contribution rate is 7.50%.
Employees earn 144 hours of Annual Leave per year for the first 5 years. After 5 years, the accrual rate increases.
Term Life and Accidental Death & Dismemberment (AD&D) insurance in an amount equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.
Short- and long-term disability insurance equal to 66 2/3% of income.
Option to purchase enhanced long-term disability insurance for those earning over the maximum benefit of $5,000/month.
Up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities. Student Loan Repayment can be used under this benefit.
Longevity Pay; bonus at 10 years and every 5 years after.
Lateral Vacation Service Credit, effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates.
Access to community pool and gym.
Valuable experience, training opportunities, and engaged leadership in a supportive community environment.