Senior Management Analyst

City of Chula Vista•Chula Vista, CA

6d•Onsite

About The Position

This position performs highly complex, departmental administrative and analytical work in the areas of budget preparation and administration, fiscal management, grants administration, contracts administration, and special projects and studies. The Senior Management Analyst is the advanced journey level class of the Management Analyst series, performing highly complex departmental administrative and analytical work with significant responsibility and independent judgment. This role is distinguished from the Principal Management Analyst by supervising clerical, secretarial, and technical/paraprofessional staff, rather than professional staff. It is also distinguished from the Fiscal and Management Analyst by focusing on departmental work, whereas the latter handles City-wide responsibilities. The current vacancy is in the Department of Animal Services and will focus on city-wide high-level budget and fiscal management. The position may involve exposure to loud animal noises, odors, and pet dander. The recruitment may also be used to fill future vacancies in other departments.

Requirements

Three years of increasingly responsible related professional experience.
Training equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance or a related field.
Knowledge of principles and practices of public administration, including municipal budget preparation and administration.
Knowledge of principles and methods of statistical measurement, cost analysis and fiscal planning.
Knowledge of methods and techniques of data collection, analysis, interpretation and report preparation.
Knowledge of methods and techniques of statistical and financial analysis.
Knowledge of Federal and state laws, regulations, ordinances, codes, and regulations related to assignment.
Knowledge of principles and practices of public sector contract administration.
Knowledge of principles and practices used in grant development and administration.
Knowledge of policies and procedures of assigned department.
Knowledge of principles and practices of supervision, training and performance evaluation.
Knowledge of computer equipment and software applications related to assignment.
Knowledge of principles and practices of modern office methods and procedures.
Knowledge of English usage, spelling, grammar, and punctuation.
Ability to perform a full range of responsible analytical and administrative duties in support of assigned programs, functions and department involving the use of independent judgment and personal initiative.
Ability to analyze budget and technical reports.
Ability to interpret and evaluate staff reports, laws, regulations and codes.
Ability to analyze work papers, reports and special projects.
Ability to identify and interpret technical and numerical information.
Ability to develop and analyze operational and technical policies and procedures.
Ability to research and analyze problems and prepare recommendations on a variety of issues.
Ability to interpret, apply and explain pertinent Federal, state and local laws, codes and regulations as well as City and department policies and procedures.
Ability to work independently and with minimal supervision.
Ability to work with complete discretion and confidentiality.
Ability to understand and follow oral and written instructions.
Ability to prepare, coordinate and monitor the department budget.
Ability to prepare clear and concise administrative and financial reports.
Ability to prepare, research, negotiate and monitor contracts and agreements.
Ability to maintain confidentiality of privileged information.
Ability to keep work-related records and prepare reports using a computer.
Ability to make sound judgments and decisions within established guidelines.
Ability to organize and implement projects, operations, and activities related to work assignments.
Ability to manage competing priorities.
Ability to organize workload to ensure responsibilities are carried out in a timely manner.
Ability to plan, assign, train and review the work of assigned staff.
Ability to communicate with and coordinate with the public and other departments.
Ability to perform the most complex work in area of assignment.
Ability to establish and maintain cooperative-working relationships with those contacted in the course of work.
Ability to work with various cultural and ethnic groups in a tactful and effective manner.

Nice To Haves

A Master's degree is desirable.

Responsibilities

Perform advanced level administrative, operational, research and analytical duties in support of departmental activities.
Perform a variety of highly complex analysis, studies and research projects including those regarding budget, finance and operational activities.
Research, develop and prepare highly complex departmental and program budgets.
Maintain and monitor appropriate budgetary controls and implement budgetary adjustments.
Prepare written summaries and reports, financial analysis, charts and graphic presentations associated with the budget.
Serve as departmental liaison to the Office of Budget and Analysis.
Monitor and analyze departmental revenue and expenditures.
Analyze and evaluate the fiscal impact of departmental activities.
Perform short- and long-term fiscal forecasting incorporating department goals and objectives.
Serve as departmental liaison to the Finance Department.
Review and analyze the work of departmental staff to determine the accuracy of fiscal calculations.
Provide assistance in resolving operational and administration issues.
Identify issues and conduct research to find alternative solutions.
Make and assist in the implementation of recommendations.
Conduct feasibility and cost-benefit analysis and audits.
Research, analyze and provide recommendations based upon findings.
Coordinate, implement and monitor special projects within assigned area of responsibility.
Perform complex research and analysis of new programs, services, policies and procedures.
Prepare and present reports.
Provide staff assistance to higher-level management staff.
Prepare and present staff reports and other correspondence as appropriate and necessary.
Plan, prioritize, assign, supervise and review the work of clerical, secretarial and/or technical/paraprofessional staff.
Participate in the selection of assigned staff.
Provide or coordinate staff training.
Conduct performance evaluations.
Work with employees to correct deficiencies and implement discipline procedures.
Evaluate operations and activities of assigned responsibilities.
Recommend and implement improvements and modifications for work methods and procedures.
Recommend and assist in the implementation of goals and objectives.
Participate in the implementation of departmental strategic plan initiatives.
Develop and monitor performance measures.
Evaluate program efficiency and effectiveness.
Plan, coordinate and evaluate activities associated with assigned contracts and agreements.
Participate in research and evaluation of proposed contractual obligations and agreements.
Participate in contract negotiations and administration.
Monitor compliance with applicable contractual agreements.
Evaluate operational needs for office or building space, office modification and equipment.
Analyze current staff, equipment and space use.
Coordinate installation and/or modification of facilities, systems and equipment.
Approve purchasing activities for assigned department.
Conduct research and recommend sources for supplies and equipment.
Approve requisitions with purchasing requirements.
Serve as a liaison with departments and other agencies.
Work with consultants, community groups, and commissions.
Make presentations as required.
Evaluate and advise on the operations and activities of assigned responsibilities.
Recommend improvements, changes, and modifications.
Prepare various reports on operations and activities.
Evaluate the impact of new and revised programs.
Review and analyze proposed and existing legislation, ordinances, and resolutions for impact on assigned department.
Participate in the development of short and long-range plans and programs as required.
Research and identify potential grant funding.
Assist in or prepare grants for final approval.
Oversee the expenditure of approved grant program funds and prepare required progress reports or other reports needed for documentation of grants.
Ensure that workflow progresses in an efficient and timely manner to meet the goals of the City.
Develop manuals, forms, and procedural handbooks, as needed.
Prepare reports, agreements, requests for proposals, and correspondence.
Prepare and review Council agenda statements.
Attend Council meetings.
Make presentations to Council as required.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Perform related duties as assigned.