SENIOR MANAGEMENT ANALYST SUPV - SES - 40023103

State of Florida•Tallahassee, FL

6d•$90,000 - $100,000•Onsite

About The Position

This is a professional position within the Bureau of Human Resource Management serving as an Assistant Chief of the Bureau of Human Resource Management and Employee Relations Manager. The incumbent attends meetings as needed in the absence of or as requested by the Chief of Human Resource Management. Manages all facets of employee relations overseeing the issuance of corrective and disciplinary actions - Counseling, oral and written, reprimands, reductions in pay, demotions, suspensions, dismissals. Provides guidance and consultation to employees and management by responding to questions and explaining Career Service Rules, Collective Bargaining and Department policies and procedures. Assist in determining level of disciplinary action to be taken. Assist the Office of General Counsel and Office of Civil Rights as needed or required. Draft letters of intended disciplinary action and final action for review and approval by the Office of General Counsel and other appropriate Senior Leaders. Determine dates of suspension or dismissal in accordance with State Personnel Rules and/or Collective Bargaining agreements. Assist in pre-determination conferences as requested or needed. Maintain disciplinary files. Assist the Office of the General Counsel as needed in any appealable action i.e., dismissal, suspension, reduction in pay, demotion. Performance Improvement plans – provide guidance to managers and supervisors on performance improvement plan(s) for employees not meeting expectations. Career Service Grievances: provide consultation and guidance to employees and management by responding to questions and explaining Career Service Rules and Department procedures. Review, analyze, research, and make recommendation(s) as to whether Career Service grievance and desired resolution involve a matter over which the Department has control. Assist in conducting investigations relating to Employee Relations which may include onsite visits and direct communication and meetings with employees and management. Explain State Personnel Rules, Department policies and procedures, union contracts adherence. Prepare reports of findings and make recommendations for solution and/or remedy. Agency contact for Employee Assistance Program (EAP) - Assist with employee inquiries, self-referrals, mandatory referrals and ensure all employees are aware of program and current provider. Work with vendor as needed. Responsible for the annual Perquisite and Moving Expense report that is sent to the Department of Management Services after signature of HRM Bureau Chief. Oversees HRM’s Training Unit– develop training plans, provide guidance on content, ensure mandatory training is conducted and training requests from partners and Department are addressed as needed. Conducts employee relations training as needed. Exercises independent judgement in carrying out the above responsibilities. Perform other duties as needed.

Requirements

In-depth knowledge of state and federal employment law
Expertise advising and coaching managers and employees at all levels
Excellent interpersonal, written and verbal communication skills
Computer application skills, working knowledge/experience using Microsoft applications
Ability to communicate clearly and effectively in individual and group settings, both verbally and in writing
Ability to work effectively as part of a team
Ability to utilize problem-solving techniques
Knowledge of the principles and techniques of effective customer service and the ability to provide excellent customer service
Skilled in group presentations, workshop instruction and/or facilitation
Ability to deal with the public in a tactful, courteous and effective manner
Knowledge of the basic principles of counseling and case management
Ability to conduct effective interviews
Ability to establish and maintain effective working relationships with others
Ability to work independently by planning, organizing and coordinating work assignments
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to work relatively independently at times
Successful completion of a Level 2 security background screening is required, prior to employment, and to maintain employment, which consists of fingerprinting and a check of local, state, and national law enforcement records.
At least 8 years of management experience in a Human Resource Office.
Direct experience in Employee Relations/Labor Relations.
Experience in conducting training.
Duties and responsibilities of this position must be performed at the official work site of the Department.
Travel may be required.

Nice To Haves

At least 8 years of experience in a State of Florida Agencies Human Resource Office.
Experience managing an employee relations unit.
Experience in managing multiple areas of Human Resource Management.

Responsibilities

Manages all facets of employee relations overseeing the issuance of corrective and disciplinary actions - Counseling, oral and written, reprimands, reductions in pay, demotions, suspensions, dismissals.
Provides guidance and consultation to employees and management by responding to questions and explaining Career Service Rules, Collective Bargaining and Department policies and procedures.
Assist in determining level of disciplinary action to be taken.
Assist the Office of General Counsel and Office of Civil Rights as needed or required.
Draft letters of intended disciplinary action and final action for review and approval by the Office of General Counsel and other appropriate Senior Leaders.
Determine dates of suspension or dismissal in accordance with State Personnel Rules and/or Collective Bargaining agreements.
Assist in pre-determination conferences as requested or needed.
Maintain disciplinary files.
Assist the Office of the General Counsel as needed in any appealable action i.e., dismissal, suspension, reduction in pay, demotion.
Provide guidance to managers and supervisors on performance improvement plan(s) for employees not meeting expectations.
Provide consultation and guidance to employees and management by responding to questions and explaining Career Service Rules and Department procedures.
Review, analyze, research, and make recommendation(s) as to whether Career Service grievance and desired resolution involve a matter over which the Department has control.
Assist in conducting investigations relating to Employee Relations which may include onsite visits and direct communication and meetings with employees and management.
Explain State Personnel Rules, Department policies and procedures, union contracts adherence.
Prepare reports of findings and make recommendations for solution and/or remedy.
Assist with employee inquiries, self-referrals, mandatory referrals and ensure all employees are aware of program and current provider.
Work with vendor as needed.
Responsible for the annual Perquisite and Moving Expense report that is sent to the Department of Management Services after signature of HRM Bureau Chief.
Oversees HRM’s Training Unit– develop training plans, provide guidance on content, ensure mandatory training is conducted and training requests from partners and Department are addressed as needed.
Conducts employee relations training as needed.
Exercises independent judgement in carrying out the above responsibilities.
Perform other duties as needed.

Benefits

State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment