Senior Litigation E-Filing Specialist

Gibson Dunn•Los Angeles, CA

12h

About The Position

Based in California, the Senior Litigation E-Filing Specialist independently handles complex and time-sensitive court filings and provides experienced procedural support to attorneys and case teams. The role performs filing, service and retrieval of court documents; maintains related databases; processes incoming court documents; monitors dockets; and communicates with court personnel regarding filing procedures. The Senior Specialist also serves as a resource for other e-filing specialists, supports training and quality control, and helps improve filing practices to reduce risk and promote consistent, reliable service. This role reports to the CA Managing Attorney.

Requirements

Thorough understanding of litigation filing, service, docketing and calendaring procedures, with the ability to apply requirements accurately to complex matters.
Advanced working knowledge of California state and federal court rules, local rules, judicial requirements and electronic filing procedures.
Strong interpersonal, verbal and written communication skills, including the ability to explain procedural requirements clearly and work effectively with attorneys, court personnel and legal support staff.
Excellent organizational skills, exceptional attention to detail and a demonstrated ability to identify filing deficiencies and procedural risks.
Demonstrated initiative, sound judgment and accountability, with the ability to serve as a reliable resource for colleagues.
Ability to respond effectively to shifting priorities, urgent requests and tight deadlines while maintaining accuracy and composure.
Ability to plan and coordinate multiple filings, anticipate potential obstacles and communicate realistic timelines and outstanding requirements.
Consistently delivers high-quality work, follows through on assignments and promptly raises issues requiring management or case-team guidance.
Ability to work independently on complex assignments and collaborate effectively in a fast-paced team environment.
Ability to work overtime as necessary.
Minimum of five years of progressively responsible litigation e-filing or managing attorney’s office experience desired, including substantial experience with complex California state and federal filings.
Demonstrated proficiency with federal, state and local electronic filing systems and docket resources, including CM/ECF and PACER.
Proficiency in Microsoft Office required.

Nice To Haves

Experience working in a large law firm highly desired.
Experience training or mentoring filing staff and reviewing others’ work preferred.
Experience with rules-based calendaring software (e.g. CourtAlert, CompuLaw, MA3000, et al.) preferred.

Responsibilities

Provide experienced support to litigation attorneys and case teams, including procedural research, document retrieval and coordination of service of process.
Independently prepare and perform electronic filings in California state courts and federal district and appellate courts, including complex, expedited, voluminous and under-seal submissions.
Review incoming and outgoing court documents for compliance with applicable court rules, local rules, judicial requirements and filing procedures; identify deficiencies and coordinate corrections before submission.
Confirm filing and service requirements, filing events, party designations, fees, supporting documents and courtesy copy requirements; communicate filing plans and outstanding issues to case teams in advance of deadlines.
Research court rules, judicial practices and docket history to resolve nonroutine filing questions; consult with court personnel as appropriate and escalate unresolved or significant issues to the CA Managing Attorney.
Assist with administrative projects and provide support across the CA MAO as needed, while maintaining timely communication about workload, filing status and coverage needs.
Review court filings, track critical dates and communicate relevant information to attorneys and staff; enter calendar deadlines in centralized docketing software, such as CourtAlert, as assigned and in coordination with the docketing team.
Serve as an experienced resource for e-filing specialists and other MAO staff; provide practical guidance on complex filings and assist with onboarding, training and mentoring.
Review filing plans and submissions prepared by other specialists as assigned, providing constructive feedback and helping ensure consistent application of MAO procedures.
Develop and update filing checklists, procedural resources and training materials; share court and system updates.