SENIOR LEGAL ASSISTANT-SES - 31001810

State of Florida • TALLAHASSEE, FL

8d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

This position serves as a part-time Senior Legal Assistant in the Office of the General Counsel and is responsible for providing support for the Paralegal and performing other tasks as assigned by and/or under the supervision of the General Counsel or other attorneys within the Office.

Requirements

• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems
• Knowledge of and/or interest in emergency management.
• Ability to assist in developing clear, concise, and high-quality written work products.
• Ability to communicate effectively and concisely both verbally and in writing.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, coordinate, and complete work assignments in a timely manner.
• Ability to develop extensive knowledge of the roles and responsibilities of federal, state, and local government entities in response to public emergencies and disasters.
• Ability to deal tactfully and professionally with various internal and external stakeholders.
• Ability to work effectively in a team environment and/or individually with internal or external stakeholders.
• Ability to establish and maintain effective working relationships with others.
• Ability to exercise sound judgment, discretion, and confidentiality.
• Skilled in reading comprehension, professional writing and research, and oral and written communication.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), the Internet and related technologies, and web-based applications.

Responsibilities

• Processing Legal Mail
• Acting as the Records Management Liaison Officer assisting in promoting Division-wide awareness of and compliance with public records retention and management requirements
• Acting as the back-up for the Public Records Liaison for receiving, managing, and fulfilling requests for public records, including coordinating with Division personnel for the retrieval, review, and production of responsive records under the supervision of the General Counsel or other attorneys within the Office, to ensure the Division’s compliance with Florida’s open government laws
• Assisting the Paralegal and Attorneys with tasks assigned as needed
• Performing other related duties as necessary, including at times with little or no advance notice, to assist with Division response and recovery efforts relating to emergency and disaster events within the State of Florida
• Perform other duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed