Senior Lease + Billing Analyst

COPT Defense Properties•Columbia, MD

15h

About The Position

SUMMARY: Responsibilities include but are not limited to abstracting of leases and inputting key provisions into the commercial management system; computation of complex rent and recoveries calculations, providing peer support in the use of commercial management systems functions, assist in identification of process refinements, participate in the documentation of departmental processes and respond to inquiries from tenants, finance, legal, asset management, accounting and property management. Shared responsibility of prompt and accurate recording of tenant rental payments. ESSENTIAL FUNCTIONS: Abstract pertinent data from lease documents for tenants and input into Commercial Management System. Maintain and ensure the integrity of lease information. Coordinate with operations accounting, legal and asset management in interpreting and administering complex leases. Perform monthly revenue billings through the rent roll process. Notify tenants of special billings or changes in charges such as annual rent increases, misc. invoices and one-time billings like cam reconciliations and electric true ups. Set up and maintain the tenant pass through calculations for Common Area Maintenance (CAM) and Real Estate Taxes. Participate in the annual recoveries true-up process. Work with Operations Accounting and Property Management to ensure all true-up calculations and billings or refunds are completed accurately and timely in accordance with lease requirements. Partner with Operations Accounting in the establishment of the annual. Participate in tenant audits through verbal and written communications to tenants and auditors’ disputes of operating expense charges or base rent billings. Partner with operations accounting to develop and deliver responses regarding lease requirements and interpretation. Process leasing statistics and relevant covenants requirements prior to lease execution to ensure established deal requirements are met. This is an on-demand activity with established timeframes to ensure deals are moved timely through the review and approval process in deal manager. Participate in cash posting activities for tenant and non-tenant related items for the entire portfolio. This includes but is not limited to ensuring the cash is being posted to the correct property and bank account that it is associated with using wires if necessary. Perform tenant account reconciliations in support of accounts receivable collections efforts. SECONDARY RESPONSIBILITIES: Participate in due diligence for property acquisition. Participate in special projects. Participates in maintaining the internal controls and policies of CDP. Communicate any deficiencies in controls to Supervisor. Other job-related duties as assigned.

Requirements

High school diploma or equivalent with additional vocational coursework in one or more of the following disciplines: HVAC, electricity, plumbing or other relevant areas.
7-10 years of relevant experience in lease & billing administration required.
PC proficiency including Microsoft Office applications and ability to learn company specific software.
Ability to adapt to new or changing software programs.
Understanding of complete lease cycle, including revenue impacts in an automated environment.
Strong analytical, technical, interpersonal and communication skills.
Strong organizational skills and attention to detail.
Able to work independently.
Must have strong problem-solving skills and possess solutions-based approach to identified areas of opportunity.
Ability to multi-task and willingness to learn new skills.

Nice To Haves

Proficiency in automated asset management systems preferred. (Yardi Voyager Facility Manager, Maximo)
Understanding of internal controls, risks and security considerations preferred.

Responsibilities

Abstract pertinent data from lease documents for tenants and input into Commercial Management System.
Maintain and ensure the integrity of lease information.
Coordinate with operations accounting, legal and asset management in interpreting and administering complex leases.
Perform monthly revenue billings through the rent roll process.
Notify tenants of special billings or changes in charges such as annual rent increases, misc. invoices and one-time billings like cam reconciliations and electric true ups.
Set up and maintain the tenant pass through calculations for Common Area Maintenance (CAM) and Real Estate Taxes.
Participate in the annual recoveries true-up process.
Work with Operations Accounting and Property Management to ensure all true-up calculations and billings or refunds are completed accurately and timely in accordance with lease requirements.
Participate in tenant audits through verbal and written communications to tenants and auditors’ disputes of operating expense charges or base rent billings.
Partner with operations accounting to develop and deliver responses regarding lease requirements and interpretation.
Process leasing statistics and relevant covenants requirements prior to lease execution to ensure established deal requirements are met.
Participate in cash posting activities for tenant and non-tenant related items for the entire portfolio.
Perform tenant account reconciliations in support of accounts receivable collections efforts.
Participate in due diligence for property acquisition.
Participate in special projects.
Participates in maintaining the internal controls and policies of CDP.
Communicate any deficiencies in controls to Supervisor.
Other job-related duties as assigned.

Benefits

CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.

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