Senior Lateral Recruiting Assistant

Gibson Dunn•New York, NY

3d•$68,000 - $78,000•Onsite

About The Position

Based in New York, the Senior Lateral Recruiting Assistant supports the lateral recruiting team by coordinating interviews, administering search firm agreements, and launching and tracking onboarding tasks for new lateral arrivals. The role requires prior lateral attorney recruiting experience, strong organizational skills, and the ability to manage routine responsibilities independently and exercise sound judgment. The position reports to the Senior Manager, Lateral Recruiting. The assistant serves as a day-to-day contact for candidates, search firms, and interviewers; coordinates interviews and post-offer visits; administers offer and agreement processes; maintains confidential candidate and compensation records; initiates onboarding; processes recruiting expenses; and supports recruiting meetings and events. The role may require overtime as needed.

Requirements

Bachelor’s degree required.
Exhibit professionalism and communicate effectively with attorneys, candidates, search firms, and colleagues.
Work collaboratively and demonstrate commitment to candidate service and team priorities.
Take initiative and independently manage routine recruiting responsibilities while recognizing when to seek guidance or escalate an issue.
Have excellent interpersonal and organizational skills, with the ability to prioritize competing requests and adapt to changing schedules.
Demonstrate strong attention to detail and follow-through while meeting deadlines in a fast-paced environment.
Handle highly sensitive candidate and firm information with confidentiality and discretion.
Strong computer skills, including proficiency in Microsoft Office.
Familiarity with AI tools such as Claude and ChatGPT to support administrative work, with sound judgment in reviewing outputs and safeguarding confidential information in accordance with firm policies.
Ability to work overtime as needed.

Nice To Haves

Two years of recruiting experience at a top law firm, with a focus on lateral attorney recruiting, is preferred.
Experience coordinating attorney interview schedules, administering search firm agreements, and initiating onboarding.
Experience with recruiting databases is preferred.
Familiarity with ViRecruit, ChromeRiver, and iManage is a plus.

Responsibilities

Coordinate lateral attorney interviews, including tracking candidates in the applicant tracking system, gathering availability, preparing and distributing schedules and materials, arranging in-person and virtual logistics, greeting candidates, and managing schedule changes.
Coordinate post-offer visits and conduct office tours upon candidate request.
Serve as a day-to-day contact for candidates, search firms, and interviewers on scheduling, logistics, and routine recruiting inquiries; escalate substantive questions as appropriate.
Administer the search firm agreement process, including distributing the standard agreement, tracking signatures, and maintaining accurate records.
Draft lateral attorney offer letters and maintain a file of executed letters.
Maintain records of lateral candidate compensation offers and market intelligence regarding compensation.
Administer lateral hiring offer approval processes.
Launch onboarding for lateral associates after offer acceptance, initiate tasks and communications, monitor required documentation, and follow up with incoming associates and internal departments on outstanding items.
Track prior checks for prospective candidates, document responses and outstanding follow-up, and maintain confidential recruiting files.
Track and process recruiting expenses using the firm’s accounting software system.
Coordinate logistics for recruiting-related meetings, events, and presentations, and provide additional support to the Legal Recruiting team as needed.