Senior Land Process & Contracts Specialist (remote option)
About The Position
This is a temporary project role estimated to last 12+ months with possible extensions. The position offers a remote work option but requires travel 50-60% on short notice. The specialist will be responsible for converting verbal input into structured process documentation and workflows, designing and improving land workflows, procedures, and training materials, and collaborating with various teams to ensure seamless workflow continuity. Key tasks include reviewing land agreements and title documentation, maintaining accurate land data, managing land agreement requests, and delivering training.
Requirements
- Experience with title research, or related field (5+ years)
- Experience with title document review, ownership verification, and legal description interpretation
- Experience with land contracts including easements, options, and agreement structures
- Experience with end-to-end land processes for infrastructure or transmission projects
- Experience with process documentation and workflow development, including converting verbal input into structured written processes and refining with stakeholders
- Experience with Microsoft Office (Word, PowerPoint, Excel) with emphasis on documentation and presentations
- Experience with SharePoint, Microsoft Teams, and Outlook
- Experience with high volume data/info processing
- Experience with AI tools, for content creation and proofreading
- Clear verbal and written communication skills, presentation skills, working cross functionally with multiple teams
Nice To Haves
- Experience with contracts paralegal work
- Experience as a land data/document specialist
- Experience with land management platforms
- Experience with GIS systems or county parcel data tools
- Experience with eminent domain processes and regulatory requirements
- Experience supporting long-linear infrastructure or transmission line projects
- Experience developing or delivering training programs or materials
Responsibilities
- Convert verbal input from meetings into clear, structured process documentation and workflows, editing live and refining with stakeholders
- Design, document, and continuously improve land workflows, procedures, and training materials to standardize processes and reduce risk
- Collaborate with Land, Legal, Title, Contracts, and Development teams to align project execution and ensure seamless workflow continuity
- Review land agreements (easements, options, etc.) and title documentation for accuracy, consistency, and compliance across all project phases
- Maintain accurate land data within tracking systems and databases, performing data validation, consistency checks, and multi-item tracking
- Manage and quality-check land agreement requests within Salesforce or similar systems and generate reports
- Deliver training and support to team members on standardized processes and tools
Benefits
- Multiple project extensions
- Support and advice from Vitaver consultants
- Vitaver Successful Completion Bonus Program
- Paid in full and on time
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What This Job Offers
Career Level
Senior
Education Level
No Education Listed
Number of Employees
11-50 employees
