Senior Implant Inventory Associate Days - LOH

NYU Langone Health • New York, NY

2d • $53,294 - $88,484 • Onsite

About The Position

NYU Langone Orthopedic Hospital at NYU Langone Health is a leading specialty hospital focused on musculoskeletal diseases, offering advanced orthopedic programs and the largest pediatric orthopedic program in New York City. Consistently ranked among the top orthopedic centers nationwide, it combines extensive experience, research, and technology for bone and joint problems. The hospital specializes in Orthopedic Surgery, Rheumatology, Neurology, and Radiology. NYU Langone Health values equity and inclusion, aiming to be a place where diverse faculty, staff, and students can thrive.

The Senior Implant Inventory Associate will assist the Clinical Supply Chain Director & Assistant Directors in managing inventory for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology. This role contributes to achieving facility inventory turn goals and other inventory objectives, including accurate reorder points, reorder quantities, minimizing stockouts, and increasing consignment usage. The associate will implement strategies to enhance services financially and administratively, optimize departmental functioning, and maximize resource utilization. Key responsibilities include first-line supervision of Clinical Supply Chain activities, coordinating medical-surgical supply delivery, and working with vendors for loaner/consignment products. The role also involves assisting with training and onboarding new staff to maintain departmental practices.

Requirements

• Associate's Degree
• 2 years of Operating Room/Supply Chain/Sterile Processing experience
• Strong skills related to the management of inventory control
• Minimum 2 years of responsible progressive work experiences in supply distribution
• Knowledge of Clinical Supply/Materials Management general operations
• Knowledge of specialty health care products
• Intricate computer literacy and proficiency in Microsoft Office applications required
• Excellent interpersonal and communication skills
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Certification in Materials Resources (CMRP)
• Current membership and active participation in a relevant professional organizations
• Experience in computerized inventory control with an emphasis on medical/surgical supplies
• 1-2 years of EPIC/patient scheduling experience
• Peoplesoft 9+ preferred

Responsibilities

• Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconciliation of discrepancies of the supplies/implants based upon established par levels and consignment agreements.
• Responsible for initiating consignment agreements with Sourcing & Nursing for high value, high use items.
• Create requisitions for implant use in operating/procedural rooms: Bill Only POs, Consignment Orders, Manual/Rush requisitions, Special Requests Orders, No Charge POs (trials/consignments).
• Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.
• Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with the corresponding Value Analysis Committee(s).
• Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.
• Maintains implant file along with updating prices as well as new items.
• Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.
• Performs all inventory functions along with vendor sales rep, i.e. monthly/quarterly inventory, reconciliations, item updates, recalls, backorders, etc.
• Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes.
• Provides analytical reports to the CSCM Associate Director and Business Manager upon request.
• Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.
• Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.
• Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.
• Demonstrates comprehensive knowledge and technical expertise in departmental inventory control principles.
• Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.
• Demonstrates ability to utilize management skills in good judgment and decision-making, time management and meeting deadlines, and demonstrates a high level of initiative.
• Responsible to maintain training for all pertinent systems utilized within department, and assist with training, and onboarding of new staff in order to maintain departmental practices (ex: Par Ex, Pyxis, Peoplesoft, Trackcore, Epic, etc.).
• Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars.
• Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.
• Performs other duties as assigned.

Benefits

• Comprehensive benefits and wellness package
• Robust support system for any stage of life
• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree