Senior Grants Management Specialist

University of New England Career•Biddeford, ME

About The Position

Reviews grant contracts to understand the scope of the work, funding requirements, budgets and to ensure the expenditures incurred are necessary to fulfill the grant requirements. Recognizes that each grant has varying conditions and requirements (including unique compliance, budgeting, accounting and financial reporting requirements) and accurately interprets and organizes for those varying complexities and differences. Prepares grant set up documents for creation of grant index and fund within Banner, prepares annual and project budgets as well as entries to record the grant receivable and deferred grant revenue. Approves Post Award grant expenditures received from Accounts Payable and Payroll. Prepares invoices/ billings and collects funds for the support of restricted fund expenditures. Prepares journal entries and reconciliations for month-end close or other periods. Serves as backup to Grants Accounting and Compliance Manager and Grant Staff Accountant when needed. Assists in preparation of effort reports for Federal and State awards. Prepares various reports for Principal Investigators including budget forecasting, and estimating any carry-over of funds from one year to the next. Prepares Federal and State Financial reporting submitted to funding agencies. Provides quality customer service and technical guidance to the principal investigators/their grant administrators/Colleges/Centers to ensure proper and timely expenditure of grant funds in compliance with the funding agencies and university policies. Works collaboratively and effectively with the Office of Sponsored Programs. Prepares Post Award ad-hoc reports and related surveys as needed for members of the UNE community. Assists Grants Accounting and Compliance Manager in preparing reports and workpapers required for both UG and MAAP audits. Assists with the reporting writing needs of the Post Award area. Actively pursues professional development to stay current with related audit, federal regulations, and state laws, as well as publications, workshops or seminars on grants or special revenues. Seeks efficiencies in operations including Banner, reporting, and workflow processes. Possesses an understanding of the Federal regulations under the Uniform Guidance established by the U.S. Office of Management and Budget ( OMB ). Supervises Grant Staff Accountant Performs other related duties as assigned.

Requirements

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, and at least 3 years of experience with post award grant accounting or a combination of education and experience from which comparable compliance knowledge and skills have been acquired.
Experience processing complex financial transactions, ensuring compliance with legal or contractual requirements, record keeping and preparation of monthly, quarterly, and/or annual reporting.
Working knowledge of federal and state regulations related to area of responsibility.
Proficiency in various computer applications including comprehensive databases, report writing, spreadsheets and word processing software.
Ability to work independently and as part of a team
Ability to analyze source documents to extract account data for the preparation of entries and reconciliation of accounts.
Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental communications and relationships.
Detail oriented.

Responsibilities

Reviews grant contracts to understand the scope of the work, funding requirements, budgets and to ensure the expenditures incurred are necessary to fulfill the grant requirements.
Recognizes that each grant has varying conditions and requirements (including unique compliance, budgeting, accounting and financial reporting requirements) and accurately interprets and organizes for those varying complexities and differences.
Prepares grant set up documents for creation of grant index and fund within Banner, prepares annual and project budgets as well as entries to record the grant receivable and deferred grant revenue.
Approves Post Award grant expenditures received from Accounts Payable and Payroll.
Prepares invoices/ billings and collects funds for the support of restricted fund expenditures.
Prepares journal entries and reconciliations for month-end close or other periods.
Serves as backup to Grants Accounting and Compliance Manager and Grant Staff Accountant when needed.
Assists in preparation of effort reports for Federal and State awards.
Prepares various reports for Principal Investigators including budget forecasting, and estimating any carry-over of funds from one year to the next.
Prepares Federal and State Financial reporting submitted to funding agencies.
Provides quality customer service and technical guidance to the principal investigators/their grant administrators/Colleges/Centers to ensure proper and timely expenditure of grant funds in compliance with the funding agencies and university policies.
Works collaboratively and effectively with the Office of Sponsored Programs.
Prepares Post Award ad-hoc reports and related surveys as needed for members of the UNE community.
Assists Grants Accounting and Compliance Manager in preparing reports and workpapers required for both UG and MAAP audits.
Assists with the reporting writing needs of the Post Award area.
Actively pursues professional development to stay current with related audit, federal regulations, and state laws, as well as publications, workshops or seminars on grants or special revenues.
Seeks efficiencies in operations including Banner, reporting, and workflow processes.
Possesses an understanding of the Federal regulations under the Uniform Guidance established by the U.S. Office of Management and Budget ( OMB ).
Supervises Grant Staff Accountant
Performs other related duties as assigned.