Senior Grants Coordinators (Senior Project Funds & Agreements Coordinators)

City of Seattle•Seattle, WA

9d•Hybrid

About The Position

Join the Seattle Department of Transportation (SDOT) and contribute to shaping Seattle’s streets and connecting communities. SDOT is seeking two collaborative, resourceful, and detail-driven Senior Grant Funds Coordinators (Senior Project Funds & Agreements Coordinators) to join the Finance & Administration Division. These roles are crucial for managing complex Federal and State grants that support the transportation system and major projects. The ideal candidates will be adept at navigating intricate funding requirements, improving internal processes, and collaborating across a diverse organization, with a focus on accuracy, communication, and continuous improvement to help shape Seattle’s future.

Requirements

Bachelor's Degree in business or public administration, finance, economics, or related field.
Three (3) years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.
OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Nice To Haves

Strong communication and coordination skills.
Demonstrated ability to analyze, present, and communicate information clearly at all levels.
Strong critical thinking skills, with attention to detail and the ability to actively manage multiple processes.
Strong customer service skills.
Proficiency in the Microsoft Office suite with emphasis on Excel, Word, and PowerPoint.
Ability to work within SDOT’s Workplace Expectations, including our values of Safety, Respect, Diversity, Trust, Productivity, Integrity, Innovation, Partnership and Accountability.
Ability to effectively work in a multi-cultural workplace with a diverse customer base.

Responsibilities

Prepare scheduled grant reports (quarterly, semi-annual, or annual) for state and federal agencies, including WSDOT, PSRC, FMSIB, FTA, FHWA, FRA, and USDOT.
Serve as SDOT’s primary point of contact for grantors, managing technical communications such as expenditure updates, billing status, and any changes to project scope, schedule, name, or costs.
Lead SDOT’s quarterly grant check-ins with WSDOT, providing clear, comprehensive updates on all WSDOT- and FHWA-funded projects.
Respond quickly to requests from state and federal partners for information on project progress, spending, and grant obligation timelines.
Prepare materials for grant acceptance and related budget appropriations during annual and supplemental budget cycles.
Work with the City Budget Office and Citywide Accounting to establish grant funding sources and resolve any budget coding issues that arise.
Draft standalone legislation—such as ordinances and fiscal notes—for time-sensitive grant acceptance or appropriation needs submitted to the Seattle City Council.
Monitor grant budgets monthly, compare actual spending to planned budgets, and clearly explain any variances during internal monthly check-ins and quarterly financial reviews.
Develop complete grant obligation packages to support the execution of agreements with granting agencies.
Support department goals related to diversity, equity, and social justice in alignment with the City’s Race and Social Justice Initiative.