SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000314

State of Florida•Fort Lauderdale, FL

1d•$47,185 - $61,063•Onsite

About The Position

This position will audit and process a wide range of financial transactions, including electronic contract invoices, purchasing card charges, travel reimbursements, and Right of Way payments to ensure mathematical accuracy and compliance with Florida Statutes, Administrative Code, and departmental policies. You support project managers and vendors by resolving invoice discrepancies, providing training on proper procedures, and communicating findings clearly. You also reconcile contracts for close-out, maintain detailed payment records, and prepare necessary accounting adjustments. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Accounting principles, practices and procedures.
An accounts payable system and payment processing.
Contract terminology and statutory regulations.
Organizing records, handling multiple tasks, and handling interruptions.
Work independently and prioritize work assignments to meet deadlines.
Communicate effectively orally and in writing; Skilled in auditing.
Analyze and interpret accounting data, applicable rules, regulations, policies and procedures.
Deal with internal and external customers in a prompt, professional and courteous manner
Review documents for accuracy and completeness.
Work timely and accurately under pressure and handle difficult situations.
Work in a team environment with shared tasks.
Three years of professional business work experience. Associate’s degree may substitute for two (2) years of the required professional work experience.

Responsibilities

Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statues, and Department of Financial Services and Department of Transportation policies and procedures.
Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statues, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
Audits and processes Right of Way court deposits, orders of taking, land payments and moving expenses.
Verifies payments are in accordance with applicable Florida Statues and rules and regulations of Department of Transportation.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030010-f, by verifying and validating approved transactions for payment in the Florida Accounting Information Resource (FLAIR) system and applying credits against the same account code and category.
Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval.
Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.533 and resolve any invoice discrepancy identified by the Department of Financial Services.
Audit travel expenses reimbursements for compliance with Florida Statue 112.061 and Department guidelines.
Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained.
Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy completeness, and compliance with Florida Statues, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Resolves contract/invoice issues and/or discrepancies with project managers.
Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats.
Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recuring issues and report statistical results to management.
Reconciles contracts for close-our and at completion of reconciliation provides a write-up detailing discrepancies and contractual findings to the Contract Office.
Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts.
Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.
Prepares and records adjusting entries as necessary.