Senior Facilities Representative
About The Position
About PowerSchool At PowerSchool, we power education for students around the world. As the global leader in cloud-based K-12 software, we support the full education ecosystem—from the central office to the classroom to the home. Joining PowerSchool means being part of a mission-driven team that is transforming K-12 education by helping schools operate more effectively and deliver better outcomes for educators, students, and families. Team Overview Our Facilities team is responsible for the management of services and processes that support our core business, such as safety, space management, site amenities, event support, maintenance, and janitorial services. Facilities works hard to ensure that employees have the most suitable working environment to foster creativity, innovation, and collaboration. Responsibilities Description The Facilities team ensures the smooth operation of the physical workplace by managing maintenance and repairs, optimizing space use, ensuring safety and security, overseeing cleaning services, and providing support services to employees. Facilities is crucial for maintaining a safe, functional, and efficient working environment. Your day-to-day job will consist of: Essential duties and responsibilities include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Document, analyze and revise, as needed all office related processes on a continual basis for all facilities related support services. Purchase and track all facilities related materials and labor, process all invoicing for proper tracking and payment. Work with Manager, Facilities to define operational parameters in providing the proper security badge process and system maintenance. Verify all badges are up to date in the security system and are operational per the security plan. Assist in the badging of all staff/vendor/temps for the facilities managed. Lead Administration staff and cordinate workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed. Lead meeting setup and coordination. Review the scope of work provided by the contractor/vendor and assesses the impact on the PowerSchool environment. Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work. Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed. Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service. Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and works in cooperation with Manager, Facilities to effectively meet departmental objectives. Provides input into the development of the departmental operating and capital budgets; orders material and supplies by coordinating with the Manager, Facilities; assists in the monitoring and tracking of expenditures for the Facilities Management Department. Leads various projects and participates in the various office committees and teams; ie Safety Committee Other duties as assigned
Requirements
- Associates Degree in related field
- 5 - 6 years experience
- Must exhibit honesty, integrity, and courtesy in all interactions
- Must possess strong work ethic in supporting customer needs, responding promptly and consistently
- Able to prioritize multiple, conflicting, urgent needs
- Able to work independently with minimal direction
- Effective communicator with all levels internally and externally, written and verbal
- Excellent Project Management Skills
Nice To Haves
- Proficient in Microsoft Office Software – Especially Word and Excel
- Must have knowledge or willing and able to learn other facility related software
- Knowledgeable with card reader systems and security procedures
Responsibilities
- Document, analyze and revise, as needed all office related processes on a continual basis for all facilities related support services.
- Purchase and track all facilities related materials and labor, process all invoicing for proper tracking and payment.
- Work with Manager, Facilities to define operational parameters in providing the proper security badge process and system maintenance.
- Verify all badges are up to date in the security system and are operational per the security plan. Assist in the badging of all staff/vendor/temps for the facilities managed.
- Lead Administration staff and cordinate workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed.
- Lead meeting setup and coordination.
- Review the scope of work provided by the contractor/vendor and assesses the impact on the PowerSchool environment.
- Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work.
- Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed.
- Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
- Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and works in cooperation with Manager, Facilities to effectively meet departmental objectives.
- Provides input into the development of the departmental operating and capital budgets; orders material and supplies by coordinating with the Manager, Facilities; assists in the monitoring and tracking of expenditures for the Facilities Management Department.
- Leads various projects and participates in the various office committees and teams; ie Safety Committee
- Other duties as assigned
Benefits
- Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
- Flexible Spending Accounts and Health Savings Accounts
- Short-Term Disability and Long-Term Disability
- Comprehensive 401(k) plan
- Generous Parental Leave
- Unrestricted paid time off (known as Discretionary Time Off - DTO)
- Wellness Program, including ClassPass & Employee Assistance Program
- Tuition Reimbursement
- Pet Insurance
- Identity Theft Protection
- Student Debt Repayment Program
- Prepaid Legal coverage
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
