Senior Facilities Coordinator

JLL•New York, NY

12d•Onsite

About The Position

This role serves as the primary operational interface between clients, vendors, and facility operations, managing daily building functions while supporting financial, procurement, and project coordination activities. You'll oversee facility maintenance operations, coordinate with multiple stakeholders, manage vendor relationships, and ensure smooth day-to-day operations including emergency response, space planning, event coordination, and comprehensive administrative support across all facility management functions.

Requirements

Four plus years’ experience with Facility or Property Administration
GED or High school diploma
Experience dealing with both internal and external customers and managing client expectations
Assist with budgetary requests, analysis and reporting
Strong communication and interpersonal skills with the ability to build rapport quickly
Proven capacity to understand and interpret commercial contracts
Proficient with Microsoft Office software
Demonstrated ability to manage multiple and complex operational matters on a daily basis

Nice To Haves

Previous experience in facility management or building operations
Good presentation skills with ability to lead meetings and presentations to clients/stakeholders
Experience with M&E (mechanical, electrical) contractor management
Knowledge of emergency response procedures and building safety protocols
Understanding of space planning and occupancy management concepts

Responsibilities

Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications
Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems
Manage vendor contracts and coordinate maintenance/service delivery with M&E contractors to ensure quality work practices and compliance
Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required
Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate
Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement
Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems