Senior Facilities Administrator

Grid Networks•Reston, VA

1d•Onsite

About The Position

We are looking for a Senior Facilities Administrator to lead the daily operations and management of our Northern Virginia office. In this role, you will be responsible for maintaining a safe, efficient, and well-functioning workplace by overseeing facility operations, coordinating maintenance activities, managing vendor partnerships, supporting space planning initiatives, and ensuring emergency preparedness. The ideal candidate is highly organized, solutions-oriented, and able to balance multiple priorities in a dynamic environment. You take ownership of your work, communicate effectively with a variety of stakeholders, and are committed to delivering an exceptional workplace experience.

Requirements

Bachelor's degree in Facilities Management, Business Administration, or a related field. Four (4) additional years of relevant experience may be substituted for the degree requirement.
Four (4) or more years of progressively responsible experience in facilities management.
Strong knowledge of facility operations, preventive maintenance programs, and commercial building systems.
Demonstrated experience managing facility projects such as office moves, renovations, and infrastructure upgrades.
Working knowledge of building codes, health and safety regulations, and applicable compliance standards.
Experience using facility management software and building automation systems.
Excellent organizational, communication, and customer service skills with the ability to build effective relationships across all levels of the organization.

Nice To Haves

Certified Facility Manager (CFM) or equivalent professional certification.
Experience working with property management systems, including submitting, monitoring, and tracking service requests.

Responsibilities

Manage the daily operation, maintenance, and upkeep of office buildings, building systems, equipment, and surrounding grounds.
Coordinate and administer preventive maintenance programs for critical infrastructure, including HVAC, UPS, and other building systems.
Schedule routine inspections, document findings, and maintain accurate maintenance records and compliance logs.
Establish and maintain facility policies, procedures, and best practices to support reliable day-to-day operations.
Coordinate office relocations, workstation reconfigurations, and space planning initiatives to maximize workspace efficiency.
Partner with department leaders to evaluate current and future space requirements.
Develop and monitor schedules for facility improvement projects, including renovations, upgrades, and office buildouts.
Maintain current floor plans, occupancy records, and other space management documentation.
Manage relationships with vendors, contractors, and service providers supporting facility operations.
Escort contractors working within secure or restricted areas and oversee project activities to ensure compliance with safety, security, and access requirements.
Negotiate vendor agreements and service contracts to achieve quality results while maintaining cost efficiency.
Administer custodial and other facility service contracts, coordinating new services and ongoing support as business needs evolve.
Prepare and manage facility operating budgets and related expenditures.
Track spending, identify cost-saving opportunities, and implement measures that support responsible budget management.
Ensure compliance with applicable building codes, safety regulations, and organizational policies through regular inspections and risk assessments.
Develop, maintain, and update emergency response procedures to promote occupant safety.
Organize and facilitate emergency drills and preparedness training for employees.
Serve as the primary liaison between employees, leadership, property management, vendors, and service providers.
Provide timely communication regarding facility updates, maintenance activities, and service requests.
Respond effectively to changing priorities and support operational needs in a fast-paced, mission-focused environment.