Senior Executive Assistant

Christian Care Ministry•Orlando, FL

27d•$72,900 - $89,100•Hybrid

About The Position

The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive.

Requirements

Tech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.)
Planning and organizing – ability to work effectively without supervision
Proactive thinker with the ability to anticipate the needs of the assigned executive
Flexible and comfortable in a fast-paced environment, dealing well with rapid change
Excellent verbal and written communication skills
Positive, welcoming, and engaging attitude
Exceptional attention to detail – very organized
Ability to work a flexible schedule as needed
Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence)
Collaborates – builds partnerships and works collaboratively with others to meet objectives
Interpersonal Savvy – relates openly and comfortably with a diverse group of people
Must be able to communicate effectively and build engagement across all audiences
Situational Adaptability – adapts approach and demeanor in real time to match the shifting demands of different situations
Optimize work processes – knows the most effective and efficient processes to get things done
Being resilient – rebounds from setback and adversity when facing difficult situations and deadlines
High School diploma or GED required, Bachelor’s degree preferred
6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization
Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office.
Minimum Age Requirement: Due to the nature of the responsibilities associated with this position—including independent decision-making, access to confidential information, and potential exposure to regulated environments—candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Nice To Haves

A relevant background in executive administration, project management, or healthcare payer operations is preferred

Responsibilities

Develop and manage project plans and action items to drive progress
Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization.
Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders
Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned
Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements
Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office
Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
Process and maintain expenses and purchase requests for the executive office
Organize and facilitate the coordination of contracts and agreements for the organization
Prepare professional correspondence, communications, and presentations supporting the executive functions
Attend required executive and board level meetings and participate in an administrative function
Maintain strict confidentiality
Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
Perform all other duties as assigned

Benefits

100% paid Medical for employees/99% for family
Generous employer Health Savings Account (HSA) contributions
Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
6 weeks of paid parental leave (for both mom and dad)
Dental - two plans to choose from
Vision
Short-term Disability
Accident, Critical Illness, Hospital Indemnity
401(k) – up to 4% match on ROTH or Traditional contributions
Generous paid-time off and 11 paid holidays
Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo
Employee Assistance Program including no cost, in-person mental health visits and employee discounts
Monetary Anniversary Awards Program
Monetary Birthday Awards