Senior Executive Assistant

Amgen • Thousand Oaks, CA

16h

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant What you will do Let’s do this. Let’s change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.

Requirements

• Associate’s degree and 4 years of administrative experience Or High school diploma / GED and 6 years of administrative experience
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
• Ability to work in a fast-paced, deadline-driven environment
• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
• Team Player
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Excellent time management and project management skills

Nice To Haves

• Bachelor’s degree and direct experience supporting a senior executive for a large corporation
• 10+ years of Administrative Assistant experience
• Amgen experience
• Experience working in biopharma industry
• Ability to prioritize projects of greater urgency and importance

Responsibilities

• Proactively manage the executives’ calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
• Prepare the VP with pre-read and briefing documents in advance of key meetings
• Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies
• Partner with team OE to assist / lead various projects
• Acting as a liaison between groups under the responsibility of the executives
• Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
• Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
• Preparation and processing of expense reports
• Support HR report requests from Corporate Functions clients (Surveys, talent data, etc). Help pull data for key Corporate Functions talent programs
• Project Support for key HR processes
• Manage payment and tracking information for executive coaching engagements
• Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants
• Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs
• Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.

Benefits

• As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being.
• From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.
• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees