Senior Executive Assistant

MCG Health•Seattle, WA

14h•$106,000 - $144,000•Hybrid

About The Position

At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You’ll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We’re looking for an experienced Senior Executive Assistant to support our Chief Medical Officer, Vice President of People & Culture, and Vice President of Sales.

Requirements

A minimum of 5 years’ experience as an Executive Assistant or similar providing high-level support to C-level executives.
Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting.
Strong, versatile communication skills—written and verbal—that foster respectful, professional interactions across all levels of the organization.
Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations.
Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion.
Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards.
A business partner mindset, capable of anticipating needs and delivering solutions proactively.
Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player.
A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks.

Responsibilities

Serve as a trusted representative for MCG’s Chief Medical Officer, Vice President of People & Culture, and Vice President of Sales—acting as a central point of contact and resource that reflects their priorities and values.
Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders’ trust and the organization’s interests.
Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment.
Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives.
Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met.
Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making.
Craft compelling presentations through every stage—from early ideation and research to refined final drafts—using expert PowerPoint skills to help communicate strategic insights and drive alignment.
Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting.
Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface.
Occasionally travel to provide on-site support for team meetings and events.