Senior Executive Assistant

MLabs•New York, NY

4d•$125,000 - $150,000•Onsite

About The Position

Join a global investment firm specializing in ecosystem growth, working closely with a diverse portfolio of 90+ companies. Our team is composed of technical operators and strategic thinkers dedicated to being the most founder-friendly and helpful source of capital in the market. We are seeking a high-caliber Senior Executive Assistant (Senior EA) to work closely with our General Partner (GP), ensuring seamless progress and maximum efficiency across his day-to-day investment activities and strategic initiatives. This is a critical, high-touch role that requires exceptional organizational skills and discretion. As the Senior EA to the General Partner, you will act as a trusted partner, gatekeeper, and organizational backbone, allowing the GP to focus on high-value investment decisions.

Requirements

Experience: Proven, senior-level experience in an Executive Assistant role. Any industry background will be considered, but a strong preference for candidates with an investment, venture capital, or financial services background is highly desired.
Location/Work Model: Must be based in New York City (NYC) and be able to work fully office-based (or be willing to relocate to NYC for this requirement).
Organizational Mastery: Exceptional time management, prioritization, and organizational skills; demonstrated ability to manage multiple concurrent projects and frequent, complex schedule changes.
Communication Excellence: Exceptional written and verbal communication skills, including proven ability to draft professional, high-impact content for executive audiences (emails, presentations, reports).
Mindset: Highly adaptable, resilient under pressure, and possess a strong problem-solving mindset with a bias for action in ambiguous or rapidly changing situations.
Discretion: High level of professionalism and the ability to handle sensitive and confidential information with absolute integrity.

Responsibilities

Executive Support & Coordination: Provide full, proactive administrative and strategic support to the General Partner.
Complex Calendar Management: Own and meticulously manage a dynamic, high-volume calendar, prioritizing engagements, scheduling calls and meetings across multiple time zones, and proactively resolving conflicts to optimize the GP's time.
Communication & Gatekeeping: Act as the primary professional point of contact and gatekeeper for the GP, screening calls and managing a high-volume inbox and correspondence (internal and external) with confidentiality and discretion.
Document Preparation: Draft, edit, and format high-level correspondence, presentations, board materials, and investment reports for executive and external audiences.
Travel Management: Coordinate extensive and complex domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
Project & Investment Support: Assist with special projects related to investment activity and portfolio support, ensuring follow-up items are tracked and deadlines are met.
Process Improvement: Continuously assess and refine internal administrative workflows to enhance efficiency and support the firm's strategic objectives.