Senior Executive Assistant

Intapp • Palo Alto, CA

11d • Hybrid

About The Position

Senior Executive Assistant Location: Palo Alto Hybrid or West Coast Remote Intapp provides cloud software solutions that address the unique operating challenges and regulatory requirements of the global professional and financial services industry. Our customers are the largest law, accounting, consulting and financial services firms in the world. We are a public company trading on the NASDAQ exchange under the stock symbol INTA. We are looking for an outstanding Senior Executive Assistant to play a key role in our company’s growth and success. In this position you will work primarily with our Chief Marketing Officer. We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp. We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications.

Requirements

• 5-10 years of experience supporting high tech executives and working in a startup environment
• Bachelor's degree (preferred but not required)
• Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
• Experience using SharePoint for internal documents
• Knowledge of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
• Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills
• Exceptional ability to work independently as well as with all levels of management and staff
• Ability to relate and maintain calm in high stress situations
• Experience making independent decisions following standard policies and procedures
• Diplomatic, with the ability to exercise proper discretion and judgment
• Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities
• Possess common sense and professionalism with strong work ethic
• Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities
• Willingness to explore creative and innovative ways to organize team, improve processes, etc.
• Strong oral and written communication and interpersonal skills
• Highly discrete with confidential information and diplomatic

Responsibilities

• Provide support for the CMO
• Expert in planning, scheduling, and coordinating skills to create a smooth workflow
• Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks
• Use good judgment in setting work priorities, planning and organizing workload
• Handle multiple projects with the possibility of changing priorities
• Handle domestic and international travel arrangements for executives and other staff members
• Protect the confidentiality of information related to the organization and assist with sensitive matters
• Assist with special meetings and event planning
• Manage Concur for expenses and travel platform
• Evaluate and streamline processes and procedures
• Finance management, including budgeting and assisting with budget planning and forecasting
• Purchase request management and generation
• Vendor management, including contract management, agreement renewals, and the acquisition of vendor quotes for purchase request
• General project and task management
• Generating, capturing, and presenting metrics, as needed
• Schedule and organize activities such as meetings and conferences
• Assist with preparation for meetings and presentations, including organization of meeting materials and logistics

Benefits

• Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career.
• Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day.
• Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees