Senior Executive Assistant

Somatus, Inc. • McLean, VA

16d • Hybrid

About The Position

The Senior Executive Assistant serves as a highly strategic partner to multiple members of the Executive Committee (EC), providing executive-level support while helping drive organizational effectiveness, operational excellence, and team coordination across the enterprise. This role requires exceptional judgment, executive presence, discretion, and the ability to operate independently in a fast-paced, high-growth environment. The ideal candidate is capable of managing competing priorities, influencing stakeholders at all levels, leading administrative processes and projects, and serving as a trusted advisor to senior leadership.
This position is required to be onsite at our Headquarters in McLean, VA with possibilities for hybrid scheduling.

Requirements

• Bachelor's Degree preferred; High School Diploma or equivalent required with significant related experience.
• 8+ years of progressively responsible executive support experience, including direct support of C-Suite or Executive Committee-level leaders.
• Experience supporting multiple senior executives in a fast-paced, high-growth, or highly matrixed environment.
• Demonstrated experience leading projects, coordinating cross-functional initiatives, and influencing stakeholders across all organizational levels.
• Experience handling highly confidential information and sensitive business matters with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, Teams, and other collaboration tools.
• Exceptional organizational, project management, and prioritization skills with the ability to manage multiple competing priorities simultaneously.
• Strong executive presence with the ability to interact confidently and professionally with senior executives, Board members, and external stakeholders.
• Outstanding verbal and written communication skills.
• Demonstrated ability to lead initiatives, influence outcomes, and build strong partnerships across functions.
• Strong business acumen and the ability to understand organizational priorities and executive objectives.
• Highly proactive, resourceful, and solutions-oriented with the ability to anticipate needs and take initiative.
• Ability to work independently with minimal direction while managing ambiguity and changing priorities.
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
• Within established guidelines, empowered to make independent decisions regarding planning, prioritization, scheduling, and execution of work.
• Demonstrated leadership capability and readiness to manage, coach, and develop administrative staff as organizational needs evolve.

Nice To Haves

• Prior experience mentoring, coaching, training, or providing informal leadership to administrative professionals or support teams strongly preferred.

Responsibilities

• Provide proactive, high-level executive support to multiple Executive Committee members, including complex calendar management, meeting coordination, correspondence management, and prioritization of executive time.
• Act as a strategic partner to executives by anticipating needs, identifying potential issues, and implementing solutions before challenges arise.
• Develop, maintain, and leverage comprehensive relationship maps for key internal and external stakeholders, supporting executive engagement strategies and business objectives.
• Manage and coordinate highly confidential meetings, leadership events, Board interactions, executive off-sites, and other high-profile engagements.
• Lead the planning and execution of complex scheduling activities across multiple executives, proactively resolving conflicts and optimizing executive effectiveness.
• Prepare executives for meetings, presentations, speaking engagements, and business reviews through research, briefing materials, agendas, and follow-up actions.
• Conduct research, fact-checking, and quality review of executive communications, presentations, and reports to ensure accuracy and alignment.
• Coordinate enterprise-wide initiatives, special projects, and cross-functional activities on behalf of executive leadership.
• Partner with business leaders and support staff across the organization to drive timely execution of deliverables and organizational priorities.
• Manage complex travel arrangements, itineraries, logistics, and expense reporting.
• Gather, analyze, and synthesize information from multiple sources to support executive decision-making and reporting requirements.
• Track and monitor key commitments, action items, and deliverables on behalf of executive leadership.
• Serve as a resource and mentor to administrative staff, helping establish best practices, improve processes, and elevate team effectiveness.
• Liaison amongst all departments assisting with internal and external communications, marketing events, and team meetings.
• May provide functional oversight, coaching, guidance, and day-to-day direction to administrative professionals and support staff.
• Identify opportunities to enhance administrative processes, drive efficiencies, and implement improved operating practices across executive support functions.
• Maintain executive certifications, memberships, industry affiliations, and professional publications as required.
• Demonstrate strong leadership capabilities and the ability to influence without direct authority.
• Foster collaboration across teams and departments while building strong relationships with executives, business leaders, and key stakeholders.
• Lead through ambiguity and exercise sound judgment in managing sensitive and complex situations.
• Serve as a role model for professionalism, accountability, and operational excellence.
• Support organizational growth initiatives by driving execution, improving processes, and helping develop administrative talent.

Benefits

• Subsidized personal healthcare coverage: Medical, Dental & Vision, plus Wellness program
• Flexible Paid Time Off (PTO)
• Professional Development, CEU, and Tuition Reimbursement
• Competitive compensation that reflects market conditions and recognizes the skills, experience, and contributions of our team members.
• Discretionary performance-based bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree