Senior Executive Assistant

Tract Capital Management•Miami, FL

3d•$120,000 - $140,000•Onsite

About The Position

The Senior Executive Assistant will serve as a trusted strategic partner to a senior executive, managing priorities, protecting time, anticipating needs, and ensuring seamless execution across key business activities. The ideal candidate brings executive presence, discretion, sound judgment, and a service-oriented mindset, with the ability to communicate confidently, improve processes, and deliver high-quality support in a fast-paced environment.

Requirements

10+ years of Executive Assistant experience supporting C-level executives or senior leadership within a fast-paced executive office or professional environment recognized for its complexity and exceptionally high standards of execution
Experience managing complex executive calendars with competing priorities
Bachelor’s degree preferred or equivalent professional experience

Nice To Haves

Demonstrated experience supporting executives who regularly interact with board members, investors, government officials, or other senior external stakeholders.
Demonstrated ability to anticipate executive needs, operate with minimal direction, and maintain composure while managing multiple competing priorities in a fast-paced environment.
Proven ability to manage highly complex executive calendars while exercising exceptional judgment and discretion.
Experience coordinating complex executive travel, high-profile meetings, and executive events with a white-glove service mindset.
Experience coordinating private or corporate aviation travel is strongly preferred.
Familiarity with private aviation scheduling, FBO coordination, and executive travel logistics is a plus.
Exceptional organizational, project management, and communication skills with outstanding attention to detail.
Demonstrated ability to manage highly confidential business and personal information with professionalism and integrity.
Advanced proficiency in Microsoft Office 365, Outlook, Teams, PowerPoint, Excel, and modern collaboration tools.
Experience within private equity, investment management, financial services, consulting, leading law firms, Fortune 500 companies, family offices, or similarly high-performing organizations is strongly preferred.

Responsibilities

Serve as a trusted strategic partner by understanding executive and business priorities, anticipating needs, driving follow-through, and keeping key workstreams moving forward.
Manage a highly complex executive calendar, prioritize requests, protect focus time, and ensure the executive’s schedule reflects the highest-value use of time.
Exercise sound judgment to resolve routine matters independently, prioritize incoming needs, and escalate only items requiring executive attention.
Coordinate complex domestic executive travel, including aviation, accommodations, ground transportation, itineraries, dining, and contingency planning.
Prepare briefing materials, presentations, agendas, meeting notes, action items, and research to ensure the executive is well prepared.
Manage confidential communications, correspondence, records, files, and sensitive business or personal information with professionalism and discretion.
Serve as liaison to senior leaders, board members, investors, government officials, advisors, external partners, employees, and guests while representing the Executive Office professionally.
Plan and execute executive meetings, leadership meetings, board meetings, business lunches, off-sites, executive dinners, employee engagement initiatives, company events, and other high-profile engagements.
Process expenses, invoices, reimbursements, executive purchasing, and corporate card reconciliations accurately and on time.
Improve Executive Office processes, documentation, and administrative workflows to increase efficiency, consistency, and service quality.
Anticipate challenges, solve problems proactively, and execute with minimal direction in a fast-paced environment.
Partner with fellow Executive Assistants and Executive Office leadership to ensure seamless collaboration, consistent support, and operational excellence.
Support day-to-day Executive Office operations, including mail and deliveries, executive offices, conference rooms, kitchens, hospitality spaces, inventory, visitor welcome, and workplace presentation.