Senior Executive Assistant

Kemin • Des Moines, IA

1d • Onsite

About The Position

The Kemin Animal Nutrition and Health (KANA) Executive Administrative Assistant provides high-level administrative and project support to the President and Leadership Team. This role requires exceptional organizational skills, discretion, and the ability to exercise independent judgment in a fast-paced environment. The ideal candidate will manage complex schedules, coordinate events, and ensure seamless communication across the organization while maintaining professionalism and confidentiality.
This position is located in Des Moines, Iowa.
Join the Kemin Team and Transform Lives!
We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet.
We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet’s natural resources, and protect the global food supply chain for generations to come.
We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines.
We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States.
As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being:

Requirements

• Bachelors Degree with 5-7 years of related experience OR
• High School Diploma with 7+ years of related experience
• Strong organizational and project management skills.
• Advanced proficiency in Microsoft Office Suite (Outlook,Excel, PowerPoint, Word, SharePoint).
• Technologically proficient and comfortable in technology-driven environments.
• Excellent written and verbal communication skills.
• Ability to exercise independent judgment and make decisions.
• High level of professionalism and discretion.
• Customer service orientation and strong interpersonal skills.
• Attention to detail and ability to multitask.

Responsibilities

• Proactively manage calendars, prioritize meeting requests, and resolve scheduling conflicts for the leadership team.
• Coordinate and schedule recurring meetings (e.g., weekly 1:1s, monthly leadership meetings, quarterly reviews, company-wide meetings).
• Prepare, format, and finalize letters, reports, presentations, and other documents.
• Monitor and manage email communications, ensuring timely responses and follow-ups.
• Maintain organizational charts and distribute updates monthly.
• Prepare and submit board reports and monthly P-Card reports.
• Arrange travel for KANA President and Finance Director, anticipating special needs, resolving conflicts, and managing international requirements (e.g., passports, visas).
• Plan and execute company events and leadership offsites (e.g., summer picnic, town halls, strategic meetings, annual offsite).
• Coordinate logistics for meetings, including facilities, equipment, and presentation materials.
• Lead and coordinate projects and initiatives supporting company objectives as needed.
• Gather and compile data from leadership team members for reports and presentations and follow-up with the team on deadlines.
• Manage information flow to ensure timely and accurate communication within the leadership team.
• Support Finance Director with administrative and reporting tasks.
• Prepare agendas and distribute materials in advance.
• Attend strategic and confidential meetings, take notes, track action items, and follow up with the leadership team.
• Ensure meetings start on time and run efficiently.
• Serve as one of the first point of contact for internal and external customers representing the company positively.
• Maintain strict confidentiality and demonstrate integrity in all interactions.
• Exhibit clear and professional communication across all channels.
• Handle challenging situations and difficult individuals with tact and courtesy.

Benefits

• Competitive Financial Package: Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays.
• Health and Wellness Support: Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas.
• Career Development and Advancement: Unlock your potential with opportunities for growth and development throughout your entire career.
• Continued Learning Opportunities: Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits.
• Service Opportunities: Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 501-1,000 employees