Senior Executive Assistant

Ibotta•Denver, CO

7d•$110,000 - $140,000•Hybrid

About The Position

Ibotta is seeking a Senior Executive Assistant to support our Chief Revenue Officer and contribute to our mission to Make Every Purchase Rewarding. This fast-paced, detail-oriented role enhances the efficiency and effectiveness of our leadership team. The ideal candidate is a resourceful, organized self-starter who thrives in a collaborative environment and makes decisions with confidence. Our Chief Revenue Officer oversees a broad portfolio inside the business including Sales, Account Management, B2B Marketing, Measurement & Insights and Revenue Operations. The Senior Executive Assistant will manage a high volume of travel, complex scheduling and meeting coordination, while liaising with senior leaders across the organization, supporting special projects, ensuring smooth office operations, and managing day-to-day workflow. No two days look the same at Ibotta, so adaptability is essential. This position is located in Denver, Colorado as a hybrid position, requiring 3 days in office (Tuesday, Wednesday, and Thursday). Additional days in office may be required as needed. Candidates must live in the United States. Not based in Denver? We will offer a relocation bonus to help make your move to the Mile High City a smooth one.

Requirements

7+ years of proven experience supporting C-suite executives required
Intermediate to advanced proficiency with Google suite
Excellent written, verbal, and interpersonal communication skills, with a keen ability to listen attentively and engage effectively across all levels of the organization
Proactive mindset, sound judgment, and the ability to anticipate needs before they arise
Flexibility to work evenings and weekends as needed
Demonstrated experience managing complex domestic and international travel logistics
Proven business acumen, with the ability to understand revenue team priorities and exercise discretion when representing the CRO internally and externally
Exceptional organizational skills and the ability to manage competing priorities in a fast-paced, deadline-driven environment
Experience coordinating and executing corporate events, offsites, or team gatherings
Proven ability to partner cross-functionally with marketing teams on trade show and industry event logistics, ideally within a CPG environment
A high degree of professionalism and polish when interfacing with customers, investors, and other senior stakeholders
Ability to build strong working relationships with other administrative and executive assistants to ensure seamless cross-functional support
Bachelor's degree preferred, or equivalent professional experience

Responsibilities

Manage the CRO's heavy, ever-evolving calendar, proactively adjusting logistics and rescheduling meetings while maintaining clear, professional communication with all stakeholders
Plan and manage comprehensive domestic and international travel, including detailed itineraries, flight tracking and real-time support throughout each trip
Oversee all meeting logistics, including materials preparation and catering coordination
Own the planning and execution of events for the revenue team, from initial concept through flawless on-site delivery
Collaborate with the marketing team on planning and logistics for CPG trade shows and industry events
Handle sensitive and confidential information with the utmost discretion, diplomacy, accuracy, and attention to detail
Attend meetings as needed to capture minutes and drive follow-up on action items
Submit and reconcile monthly expense reports in a timely manner
Support cross-functional special projects as needed
Collaborate closely with administrative and executive assistants across the organization to ensure alignment and continuity of support
Occasional travel to conferences and meetings as needed
Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere.