Senior Executive Assistant to the Chief People Officer

Intermountain Health • Dayton, OH

2d • $34 - $53 • Hybrid

About The Position

This position provides executive-level administrative support to Intermountain Health's Chief People Officer (CPO). This highly visible position directly interacts with leaders, caregivers, and members of the community on behalf of the CPO and performs executive administrative functions. The incumbent must use judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions, or other correspondence. The Executive Assistant – Senior, ELT proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. The Executive Assistant – Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, the caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. The caregiver works as a competent member of the team, willingly providing back-up support when appropriate, and actively supporting team goals.

Requirements

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills including spelling, punctuation, grammar.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision.
• Demonstrated ability to exercise sound judgment and discretion.
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity.
• Demonstrated efficiency in project coordination, tracking actions and outcomes.
• Demonstrated experience as a valuable team player.
• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy.
• Frequent computer use for typing, accessing needed information, etc.

Nice To Haves

• Bachelor’s degree from an accredited institution.
• Experience with events coordination and planning.
• Experience working in a matrixed healthcare setting.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Responsibilities

• Creates agendas, drafts presentations, and distributes materials for meetings.
• Distributes meeting minutes.
• Maintains the highest level of confidentiality.
• Composes correspondence, prepares reports, schedules meetings and appointments.
• Determines the appropriate person with whom to address incoming requests, questions, or other correspondence.
• Partners with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.
• Serves as a liaison with other internal and external stakeholders.
• Supports Intermountain Operating Model systems.
• Coordinates special projects and system-level, cross-functional initiatives.
• Provides advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs.
• Provides back-up support when appropriate and actively supports team goals.

Benefits

• Generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution.
• The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates.
• Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive