Senior Executive Assistant

Amgen • South San Francisco, CA

17d • $87,618 - $118,542 • Onsite

About The Position

Join Amgen’s Mission of Serving Patients
At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease – we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.
Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Senior Executive Assistant - Research Biology
What you will do
Let’s do this. Let’s change the world. The Amgen Research Biology team is seeking a highly motivated Senior Executive Assistant. In this role, you will provide administrative support and partnership to the Vice President, Research Biology Head and be a resource for the department. In this vital role, you will manage complex assignments efficiently while proactively anticipating the team's needs and developing future plans. The Senior Executive Assistant will be responsive, resilient, and creative, understand the roles and responsibilities of team members and key partners, and be able to effectively prioritize and independently make decisions. The Research Biology teams are located in South San Francisco, CA and Thousand Oaks, CA, and the position will be onsite.

Requirements

• Associate’s degree and 4 years of administrative experience
• High school diploma / GED and 6 years of administrative experience

Nice To Haves

• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Supervisory or leadership experience working in technology-based organizations
• Excellent organizational skills and ability to manage multiple people
• Detail-oriented and excellent travel and meeting planning skills including proactive planning of business needs
• Good external customer communication skills
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, Teams, SharePoint, Workday and SAP, along with advanced typing skills
• Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance
• Calm under pressure
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Experience providing administrative support to remote staff
• Ability to work in a fast-paced environment with an effective, can-do attitude
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Ability to recognize and resolve problems with minimal oversight

Responsibilities

• Support the vice president and the senior leadership team by managing administrative functions, coordinating communication, and helping to facilitate strategic priorities.
• Lead and develop a team of Administrative Coordinators (ACs).
• Build and maintain close working relationship with key partners within Amgen and externally and serve as a liaison for communication.
• Handle sensitive information with discretion and maintain confidentiality.
• Manage executive calendar with complex schedules across multiple time zones, including coordinating and scheduling meetings, prioritizing appointments, and resolving conflicts.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries. Ensure travel and expense reports are managed in compliance with company policy.
• Coordinate and support internal and external meetings, including arranging audiovisual support, securing venues, and planning and facilitating the meeting agenda and presentations.
• Organize and manage logistics for the Research Biology team overall, including onboarding staff, coordinating department-wide communications and updates, and managing the department website.
• Contribute to cross-functional initiatives and ensure completion of deliverables.

Benefits

• Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models, including remote work arrangements, where possible

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree