Senior Executive Assistant

Cristcot•Austin, TX

25d•Onsite

About The Position

We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization’s ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. This is more than a traditional administrative support role. The ideal candidate enjoys solving problems, driving projects forward, improving systems, and acting as a strategic extension of the CEO.

Requirements

High level of integrity, discretion, and emotional intelligence
Proven ability to work independently without daily direction while supporting a high-demand executive
Strong communication skills and the ability to build trust through reliability and professionalism
Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations
Commitment to continuous learning and improving internal processes
Comfort working across multiple departments and leading project execution
Ability to stay composed, organized, and solutions-oriented under pressure
A minimum of Associate’s degree required
8+ years supporting senior executives with combined experience in executive assistance and project or operations management
Experience supporting a founder, CEO, or C-level executive preferred
Demonstrated experience managing confidential information and sensitive communications
Strong experience managing competing priorities, shifting deadlines, and high-volume demands
Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms
Onsite availability in Austin, TX, 4 days minimum
Ability to travel up to 10%

Nice To Haves

Bachelor’s degree preferred
Biotech, pharma, or tech experience is advantageous but not required
Background working in a fast-paced, high-growth environment preferred
Familiarity using modern productivity and AI tools (Microsoft Copilot, ChatGPT, or similar) to improve efficiency is a plus

Responsibilities

Manage and protect the CEO’s calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams
Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours
Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail
Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments
Drive process improvements and operational initiatives that increase organizational effectiveness and scalability
Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication
Manage and safeguard confidential information with discretion and sound judgment
Provide personal administrative support as needed, exercising the same level of professionalism, confidentiality, and discretion expected in all aspects of the role
Design, implement, and refine organizational systems and workflows that improve efficiency and execution
Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive’s preferences grow
Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situation
Continuously adopt new tools, technologies, and best practices that enhance executive support and organizational effectiveness