Senior Executive Assistant- St Charles Parish Hospital- Full Time

Ochsner Clinic Foundation • Saint Charles, MO

19h • Onsite

About The Position

This job provides professional level administrative support to the Executive(s), department(s) or function(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings.

Requirements

• High School diploma or equivalent or Business School Training
• 5 years experience in a professional administrative role supporting an executive level leader
• Must have computer skills and dexterity required for data entry and retrieval of information.
• Effective verbal and written communication skills and the ability to present information clearly and professionally.
• Must be proficient with Windows-style applications, various software packages specific to role and keyboard.
• Strong interpersonal skills.
• Strong organizational skills; managing a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability work with and experience working with confidential information.
• Ability to move throughout and between facilities.

Nice To Haves

• Associate's degree
• Healthcare experience as well as strong experience in Microsoft Programs (Excel, PowerPoint, Outlook)

Responsibilities

• Will support the Hospital Governing Board which will consist of managing board relations and taking minutes in Finance Meetings.
• Meeting all deadlines assigned.
• Provides administrative support to the Executive, department or function through professional-level administrative duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED