Senior Executive Assistant

Fidelity•Greenwood Village, CO

3d•Onsite

About The Position

The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of the team. Excellent communication and organizational skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously, work through unknowns while working in a dynamic, fast-paced business environment. This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.

Requirements

3 plus years of executive administrative experience preferred.
Strong organizational, time-management, prioritization and project management skills.
Ability to successfully build relationships and interact positively and effectively across multiple levels.
Excellent written and verbal communication skills.
Focus on accuracy and attention to detail.
Collaboration, creativity, flexibility, and teamwork in scheduling meetings
Experience in managing sensitive and confidential information
Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives
Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills
The ability to lift and move 50lbs
A flexible teammate, willing to get involved and assist the work of the larger team across a variety of other duties, including backing-up peers

Nice To Haves

A bachelor’s degree preferred or related work experience

Responsibilities

Provide advanced and diverse administrative support within the Brokerage Client Services organization.
Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals
Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness
Communicate on behalf of all levels of leadership both internally and externally
Develop and maintain working relationships across business units to facilitate efficiency and problem solving
Engage with team members to advance best practices and cross-train on new and existing tools
Purchase supplies for the business, events, and associates
Prepare and plan for events, both onsite and offsite- including site wide event planning, quarterly team offsites and meeting coordination
Driving culture and community by coordinating group-related activities and events