Senior Executive Assistant
About The Position
Astrion has an exciting opportunity for a Senior Executive Assistant in one of the locations listed above. This role provides high-level administrative and operational support to a C-suite executive, including managing complex schedules, meetings, travel, communications, expense reports, and office coordination. This is an advanced Executive Assistant role suited for an accomplished professional who thrives in a fast-paced, dynamic environment and operates with a high degree of professionalism, discretion, and initiative. The ideal candidate is highly organized and proactive, with the ability to anticipate needs, manage competing priorities, and effectively support executive leadership.
Requirements
- Minimum of 5 years of experience supporting C-Suite executives at an advanced administrative level.
- Demonstrate deep expertise managing complex executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications.
- Ability to manage multiple priorities, coordinate cross department initiatives.
- Excellent written and verbal communication skills with the ability to adapt and interact professionally with senior leadership and government partners.
- Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity.
- Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.
- Experience coordinating corporate events, complex calendar scheduling and making progressions with self-independent decisions.
- Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.
- Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once.
Nice To Haves
- Deltek Costpoint experience highly desired.
Responsibilities
- Provide advanced administrative and business support to executive leadership
- Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
- Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
- Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
- Support executives with data analysis, operational reporting, and project coordination
- Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
- Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
- Handle all expense reports and submissions
- Coordinate leadership meetings, company events, conferences, and employee functions
- Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
- Prepare meeting agendas, materials, and follow-up documentation as needed
- Provide support for classified meetings and maintain working knowledge of applicable procedures and systems
- Assist employees’ preparation and submission
- Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses
- Support administrative budget tracking and financial recordkeeping processes
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
