Senior Executive Assistant

Tract Capital Management•Mercer Island, WA

2d•$130,000 - $160,000•Onsite

About The Position

The Senior Executive Assistant provides high-level, proactive support to three senior leaders and their teams, operating as a trusted partner who enables focus, alignment, and execution. This role balances proactive calendar and meeting support with hands-on office management, including supply ordering, new hire desk set up, and front desk coverage as needed. This role requires strong judgment, business acumen, and the ability to work independently in a fast-paced, high-expectation environment. The ideal candidate anticipates needs, resolves complexity autonomously, and adapts their level of support to meet evolving business priorities. As well as being comfortable switching between executive support and office floor support throughout the day. Occasional travel (approximately 5%) may be required to support key team off-sites or events.

Requirements

Bachelor’s degree preferred or equivalent professional experience
10+ years of executive assistant experience, preferably in similar industry (tech, infrastructure etc.)
Experience managing complex executive calendars with competing priorities
Full-time, in-office (5 days/week)

Nice To Haves

Proven ability to manage multiple priorities simultaneously, adapt quickly to changing needs, and meet tight deadlines with minimal direction
Strong judgment and discretion when handling sensitive, confidential, or high-stakes information
Exceptional organizational skills, attention to detail, and follow-through
Clear, professional communication skills and the ability to interact confidently with senior leaders and cross-functional partners
Comfortable working independently while remaining highly collaborative
Service-oriented mindset with a focus on anticipating needs and delivering a consistently high standard of support

Responsibilities

Provide proactive, high-level administrative and operational support to senior leaders and their teams across multiple time zones
Own complex calendar management, including prioritization, coordination across stakeholders, and resolving scheduling conflicts with sound judgment
Own office supplies ordering: monitor inventory, process orders and stock accordingly
Provide front desk coverage as needed and serve as primary point of contact for day-to-day office needs and questions
Plan and support team engagements such as leadership meetings, customer and vendor meetings, staff meetings, all-hands sessions, offsites, and team-building events
Partner closely with leaders, program and project teams, recruiting, and fellow executive support professionals to ensure seamless organizational support. This includes partnering with HR/IT to coordinate new hire desk set up to help ensure a smooth first-day experience for new employees
Coordinate end-to-end domestic travel logistics, including itineraries, changes, and real-time troubleshooting
Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with internal policies
Track action items, deadlines, and deliverables to ensure critical initiatives move forward without delay
Comfortable owning and driving small-to-medium operational projects as needed (e.g., office moves, build-outs, or team initiatives)
Identify opportunities to improve workflows, tools, and internal processes; help design and implement scalable systems that enhance team effectiveness