Senior Executive Assistant

Essentia Health • Duluth, MN

10d • $26 - $40

About The Position

This high‑visibility role, based within the Office of the CEO, provides vital executive support at the highest levels of the organization. The Senior Executive Assistant serves as a strategic partner to senior leadership, managing a wide range of complex administrative, operational, and confidential responsibilities that directly influence the efficiency, effectiveness, and success of the executive office. In this role, you will oversee sophisticated scheduling and calendar coordination, streamline inbox and communication workflows, and ensure the executive's time and priorities are optimized. You will independently manage multifaceted projects and initiatives requiring strong judgment, proactive problem‑solving, and a high degree of discretion. As a key liaison to internal and external stakeholders, you will support executive‑level communication, prepare polished presentations and documentation, and serve as recording secretary for designated committees.

Requirements

• Associates degree and 5 years experience in a complex office environment, ideally supportive executive level leadership
• If no degree, 7 years experience in complex office environment required
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents , spreadsheets, databases, and presentations
• Demonstrated experience as an Executive Assistant or in a senior administrative support role
• Expertise in managing executive calendars , scheduling, travel coordination, and inbox prioritization
• Strong written and verbal communication skills, including experience preparing and refining executive‑level communications
• Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism
• Exceptional organizational skills with the ability to multitask , prioritize, and manage time effectively in a fast‑paced environment
• Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward

Responsibilities

• managing a wide range of complex administrative, operational, and confidential responsibilities
• oversee sophisticated scheduling and calendar coordination
• streamline inbox and communication workflows
• optimize the executive's time and priorities
• independently manage multifaceted projects and initiatives
• support executive‑level communication
• prepare polished presentations and documentation
• serve as recording secretary for designated committees

Benefits

• medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs
• 401(k) plan with employer contributions
• training
• tuition reimbursement
• educational programs
• flexible scheduling
• generous time off
• wellness resources focused on your physical, mental, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees