Senior Executive Assistant

Amgen • Thousand Oaks, CA

4d • $85,591 - $115,799

About The Position

Join Amgen’s Mission of Serving Patients. At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Senior Executive Assistant, Investor Relations
What you will do
Let’s do this. Let’s change the world. Reporting to the Vice President of Investor Relations, the Senior Executive Assistant (SEA) provides high-level administrative and operational support to the Vice President and Investor Relations team. This highly visible role requires frequent interaction with senior executives, investors, analysts, external firms, and cross-functional partners.
The SEA manages complex calendars, internal and external meetings, domestic and international travel, and investor conferences and events. The role requires exceptional discretion, judgment, initiative, organization, and the ability to anticipate needs and manage multiple priorities in a fast-paced, continually changing environment.
Maintain a high degree of responsiveness and accessibility to the Investor Relations team, senior executives, investors, analysts, and other key stakeholders.

Requirements

• Associate’s degree and 4 years of administrative-related experience OR High school diploma / GED and 6 years of administrative-related experience

Nice To Haves

• Bachelor's degree.
• 5+ years of senior-level executive administrative experience, preferably supporting VP-level or senior executives.
• Experience supporting Investor Relations, Finance, Corporate Affairs, or another highly visible external-facing function.
• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience with Amgen systems and tools, including Concur, SAP/Ariba, and other internal platforms, preferred.
• Demonstrated ability to leverage technology and quickly learn new tools and systems to improve efficiency.
• Exceptional written and verbal communication and interpersonal skills.
• Strong organizational, time-management, and project-management skills with exceptional attention to detail.
• Ability to work independently, exercise sound judgment, take initiative, and manage competing priorities with minimal direction.
• Ability to anticipate needs, identify potential issues, and proactively develop solutions.
• Exceptional discretion when handling confidential, sensitive, and potentially market-sensitive information.
• Strong collaboration skills with the ability to build effective relationships across all levels and with external stakeholders.
• Flexible, resourceful, and solutions-oriented, with a high degree of ownership and accountability.

Responsibilities

• Provide senior-level administrative support to the Vice President of Investor Relations and broader Investor Relations team.
• Proactively manage complex executive calendars, prioritizing internal and external meetings and the efficient use of executive time.
• Coordinate meetings with investors, sell-side and buy-side analysts, senior executives, external firms, and other key stakeholders.
• Coordinate domestic and international travel, including accommodations, transportation, and changing travel requirements.
• Support the planning and execution of investor conferences, analyst meetings, roadshows, earnings-related activities, and internally and externally hosted investor events.
• Coordinate meeting and event logistics, including venues, catering, audiovisual needs, materials, and attendee communications.
• Manage the Investor Relations hotline and inbox, ensuring inquiries are appropriately triaged and addressed in a timely and professional manner.
• Partner closely with executive assistants and cross-functional teams to coordinate schedules, meetings, events, and executive activities.
• Prepare and process expense reports and other administrative documentation as needed.
• Assist with presentations, reports, meeting materials, special projects, and other assignments as needed.
• Maintain the highest level of discretion and confidentiality when handling sensitive and potentially market-sensitive information.

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree