Senior Executive Assistant

COQUILLE INDIAN TRIBE•Coos Bay, OR

6d•$32 - $39•Onsite

About The Position

Under the direct supervision of the Health and Wellness CEO, the Executive Assistant is responsible for supporting the Health and Wellness Executive Leadership team in the planning, development, and implementation of programs under the Health and Wellness Division. This role requires contributing to a variety of wellness programs.

Requirements

Associate Degree in Business, Office Administration or a related field and a minimum of five years of administrative support experience.
A combination of formal education, training, and related work experience may be considered.
Excellent knowledge of Microsoft Office 365 software suite is required, including Word, Excel, Publisher, and PowerPoint required.
Must have acute attention to detail and demonstrate effectiveness in managing multiple work assignments simultaneously, often under strict deadlines.
Work accuracy is essential.
Strong writing, editing, and proofreading skills required.
Strong filing and organizational/prioritization skills required.
Ability to occasionally travel out of town for meetings, trainings, or other duties as assigned.
Current and valid Oregon driver’s license in good standing is required with no insurability issues as determined by the Tribe’s insurance carrier.
Must have proven track record as a team player.

Nice To Haves

Experience in providing administrative support related to health and/or social services preferred.
Experience in leading staff in a multi-disciplinary setting preferred.
Basic understanding of accounting systems and controls, accurate data entry skills, and knowledge of documentation and budgeting preferred.
Experience working with Tribal, local, state and other federal governments preferred.
Preference given for work experience in tribal government and communication.
Knowledge of Indian Health Service and Bureau of Indian Affairs programs a plus.
Familiarity with effective marketing practices.

Responsibilities

Provides administrative support services under the direction of the Health and Wellness CEO for the H&W CEO and COO.
Coordination of communication, drafting of general correspondence, schedule participate and draft meeting agendas and minutes, maintains files and documents for the H&W CEO, COO, and leadership team.
Assists the CEO, COO and members of the Executive Leadership Team to arrange and maintain meeting schedules, travel requirements, and associated events.
Anticipates and tracks critical dates, events, and associated action items; follows up with appropriate parties on behalf of the Executive Board of Directors, CEO and COO to ensure that deadlines are met by maintaining tracking documents and scheduling tasks and deadlines in appropriate calendars.
Assist with identifying and managing various Health and Wellness Division tasks, projects, goals, needs, changes, schedule, costs and approach.
Track and approve delegated expenses for various KWC projects and programs.
Create promotional materials to encourage community participation and promote buy-in.
Maintain and support regulatory compliance standards following KWC policies, state, federal, and accrediting agencies.
Staff communication across KWC departments, delegating tasks, coordinating meetings, workshops and training sessions.
Develop and implement policies and procedures and ensure KWC programs observe best practices and integrated service models.
Maintain and monitor project plans, schedules, work hours, budgets and expenditures.
Manages content for the KWC website, My Tribe portal, and social media, including Facebook.
Coordinate program logistics from point of conception thorough implementation with ongoing monitoring to identify needs, provide support, and manage details to ensure services align with the organization's mission.
Understanding of Coquille Indian Tribe’s fiscal ordinances and budget process to assist the Clinical Administrators with resource allocation, procurement, contracting, and ordering inventory for programs and services.
Program progress monitoring: Monitoring program progress and efficacy and preparing progress reports and presentations to assist the Quality Improvement Coordinator.
Management may be required of this position.
Other duties as assigned.