SENIOR EXECUTIVE ASSISTANT DEVELOPMENT

PETERSON COMPANIES•Fair Oaks, VA

8d•Onsite

About The Position

As one of the Washington, D.C. region’s largest privately owned real estate developers, Peterson Companies creates places that bring people together. With more than 60 years of experience, our diverse portfolio spans retail, residential, office, self-storage, and industrial, reflecting a long-standing commitment to thoughtful development and lasting impact across the region. The Senior Executive Assistant is a member of the Development and Real Estate Acquisitions Team at Peterson Companies. The Development and Real Estate Acquisitions Team is a high-energy / fast paced group of top performers that work closely with the Executive Committee, Investment Committee, Legal, Finance, Accounting, other departments within the Peterson Companies, and outside stakeholders (government, sellers, purchasers, consultants, etc.) Who You Are: You understand commercial real estate transactions and have experience tracking key data points for real estate acquisitions and dispositions. You are confident in your proven ability to work with commercial real estate brokers, elected officials and government staff, and property due diligence consultants. You also enjoy working for a company that has an active culture with excellent perks that foster work life balance. You are passionate about delivering world class customer service and fostering an environment of respect and inclusivity. You enjoy engaging with a team to deliver results and meet deadlines but are also capable of independent work product delivery. You approach challenges with a positive attitude and tactful communication.

Requirements

Bachelor’s Degree, preferred but not required.
At least 5 years of work experience with a preference for real estate transaction experience in private developer or a commercial real estate firm.
A fundamental understanding of the key functions of a real estate development company and/or a commercial real estate services firm.
Excellent business writing skills.
An aptitude for self-learning and introducing new technologies.
Technology fluency with contemporary business software and applications including artificial intelligence.
Knowledgeable and confident in using Microsoft Outlook, Word, Excel; TEAMS
Ability to be proactive in avoiding calendar/scheduling issues and planning for upcoming events.
Ability to multitask, exercise sound judgment, and maintain a high level of confidentiality and tact.
Experience managing an executive’s calendar, meeting preparation, travel, expenses, and additional duties as required.
Aptitude to engage with outside committees and boards, charitable organizations, and industry organizations (ULI, NAIOP, etc.)
Self-motivated and able to work with minimal direction and within deadlines.
Ability to collaborate across departments and work within a team structure.
Highest levels of integrity, work ethic and dependability.
Good humor, positive attitude, and a commitment to excellence.

Responsibilities

Provide administrative support to the Senior Managing Director of the Department including calendar management/scheduling (to include calendaring of appointments for the Executive Committee), preparing expense reports and other administrative functions.
Provide telephone coverage and administrative assistance.
Maintain physical and digital files.
Revise business documents as requested.
Conduct research projects as requested.
Facilitate the execution and delivery of legal documents.
Facilitate the processing of special project administration and invoices.
Provide notarial services.
Provide excellent client service and coordination with internal and external stakeholders.
Manage travel and expenses for the Senior Managing Director of Acquisition and Development.
Manage check requests, purchase approvals, and invoice processing as required.
Event planning and management / volunteer support for events including: client appreciation events, team meals and team building events, lunch and learns, industry events / golf outings, charity events, and property marketing events.