Senior Executive Assistant

Bayer•Whippany, NJ

4d•Onsite

About The Position

As a Senior Executive Assistant, you will perform various administrative duties supporting the Business Development and Licensing, Pharmaceuticals organization. Your assignments will involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies, and programs. You will play a critical role in supporting the department by assembling and analyzing information, preparing reports, manuals, agendas, correspondence, and memoranda, all guided by general company practice. You will establish and maintain departmental databases and develop spreadsheets that are essential to the department's operations.

Requirements

High school diploma
Proficiency in PC applications such as Word, Excel, and PowerPoint
Ability to manage competing priorities
Strong interpersonal skills
Highly organized
Able to work with employees at all levels of the organization

Nice To Haves

10 years' relevant experience or associate’s degree with 8 years' relevant experience

Responsibilities

Establish and maintain departmental databases; develop spreadsheets of importance to the department
Assist in meeting planning and preparation, including drafting agendas and broader communications
Coordinate details of departmental meetings and/or on and off-site conferences and events
Prepare materials in final form from rough drafts, utilizing technical terminology and combining materials from several sources
Manage business travel arrangements
Screen and redirect calls, take messages, handle mail
Coordinate activities across departments and follow up to ensure requests are carried out
Process expense reports and payment of invoices
Interface with other assistants to share and coordinate workload
Cross-train lower-level assistants in the department
Perform additional accountabilities as required