Senior Executive Assistant

Phunware•Austin, TX

38d•$125,000 - $150,000•Remote

About The Position

Phunware, Inc. (NASDAQ: PHUN) is an enterprise software company specializing in mobile app solutions for hospitality, healthcare and other large property related customers, with integrated intelligent capabilities. We provide businesses with the tools to create, implement, and manage custom mobile applications, analytics, digital advertising, and location-based services. Phunware is transforming mobile engagement by delivering scalable, personalized, and data-driven mobile app experiences. Phunware’s mission is to achieve unparalleled connectivity and monetization through the widespread adoption of Phunware mobile technologies, leveraging brands, consumers, partners, and market participants. Phunware is poised to expand its software products and services audience through new generative AI products and product enhancements which are in development, utilize and monetize its patents and other intellectual property, and focus on serving its enterprise customers and partners. We are seeking a highly organized, detailed, and proactive Senior Executive Assistant to support our CEO, and will also support other executives in the company. This is a fully remote position, ideal for someone who thrives in a fast-paced environment, brings an executive acumen and sound judgment to every interaction and can operate effectively under pressure. The ideal candidate anticipates needs before they arise, exercises discretion with sensitive information and manages complex logistics with accuracy and ease. Flexibility is essential, as the role occasionally requires evenings and weekend availability to support time-sensitive priorities.

Requirements

10+ years of experience supporting C-Suite executives ideally in a fast-paced or high growth environment.
Prior Public company experience a plus
Proven success managing high volume calendars, complex travel logistics and shifting priorities under pressure
Exceptional attention to detail and accuracy, particularly with managing multiple priorities, scheduling, travel arrangements, and confidential materials
Strong judgment and discretion when handling sensitive information
Outstanding written and verbal communication skills
Ability to work independently, anticipate needs, and problem solve proactively
Proficiency with Google Workspace products, Microsoft Office or comparable tools, with the ability to learn new systems as needed
Familiarity with AI Tools (i.e. ChatGPT, Claude) to drive day to day efficiency
Flexibility to accommodate occasional off hours or weekend work
Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.

Nice To Haves

Prior Public company experience a plus

Responsibilities

Serve as primary Executive Assistant to the CEO, reporting directly to them, with additional support to other members of the executive team as needed
Manage complex calendars across multiple time zones, proactively resolving scheduling conflicts and prioritizing competing demands
Book and coordinate travel, and help implement and maintain travel policies across the organization
Own end-to-end Travel & Expense processes, including expense report preparation, submission and reconciliation
Plan and coordinate conferences and events, including venue research, registration, scheduling and on-site logistics and support
Coordinate materials and logistics for board meetings, including agendas and presentations
Provide occasional off-hours and weekend coverage to support urgent needs and time-sensitive matters
Anticipate needs, opportunities/risks early, and proactively propose practical solutions before issues arise
Handle sensitive and confidential information with the utmost discretion and professionalism
Take on ad hoc projects and cross functional initiatives that support broader corporate goals as business needs evolve
Some travel may be required to support corporate offsites or events